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Circulation Policy

The goal of the Fargo Public Library is to have people use the collection as much as they need and want. However, the library has to ensure equitable access to circulating materials for all library users and therefore establish specific loan periods. To encourage library users to return materials within the specified period the library charges overdue fines.

Renewable items may renewed in person, by telephone, or online for up to 2 additional loan periods if there are no holds. The renewal period begins the day the renewal transaction is entered.

Loan Periods:

  • Books:
    In general, books can be checked out for 3 weeks. New, in-demand, or seasonal books may have a special 1-week circulation period.
  • Periodicals:
    In all library departments, with the exception of current issues, periodicals circulate for 3 weeks with 2 renewals if there are no holds. Periodicals from closed stacks and bound volumes do not circulate.
  • Audiobooks, Readalongs, CDs, Equipment Kits, and Children's Kits:
    3 weeks, 2 renewals for an additional loan period if there are no holds
  • DVDs and Blu-rays:
    1 week, 2 renewals for an additional loan period if there are no holds
  • Video Games:
    3 weeks, 2 renewals for an additional loan period if there are no holds
  • State Park Pass:
    1 week, 2 renewals for an additional loan period if there are no holds
  • Metro Arts Pass:
    3 weeks, no renewal
  • Interlibrary Loans:
    4 weeks, no renewal
  • Book Club in a Bag Kits:
    6 weeks, no renewal

Limits:

A library user may have up to 50 items checked out at any time.
The following limits apply in most situations (individual library departments may set limits on specific types of items, such as those in high demand, in order to ensure maximum use and availability of those materials).
Format/subject limits per card:

  • 20 Music CDs
  • 20 Audiobooks and Readalongs
  • 20 DVDs and Blu-rays
  • 4 Interlibrary Loans (on request or in circulation)
  • 2 Video Games
  • 1 Book Club in a Bag Kit
  • 1 Topic Tote or other Children's Kit
  • 1 Adult Kit
  • 1 Metro Arts Pass
  • 1 Equipment Kit
  • 1 State Park Pass

Electronic Content:

The Fargo Public Library makes available digital resources for circulation that may include other guidelines. In cases where the Library participates in a shared collection as part of a consortium, circulation may be limited by consortial agreements. In other cases, limitations by the vendor may change circulation limits or periods. Some resources, such as e-materials or online resources, are provided by vendors with whom the library contracts. In these cases, users are also subject to any legal terms regarding acceptable usage of resources. If a user wishes to use online resources, the library may share user data, including but not limited to name, email, and library barcode number, with the vendor providing the service in order to facilitate this use. Users also agree to be bound by the vendor’s terms of use and privacy policy.

Hoopla Digital access is limited to Fargo residents and Fargo property owners only due to Hoopla’s fee-per-use model.


Borrower Agreement:

In return for the privilege of borrowing materials from the Fargo Public Library card holders agree:

  • To present their card or acceptable picture identification per the registration policy when borrowing material(s).
  • To be responsible for all materials borrowed on their card and to reimburse the library for lost or damaged materials.
  • To return library materials on time; to pay fines for materials returned overdue.
  • To recognize that the library retains the right to suspend borrowing privileges.
  • To notify the library promptly of a change in name, address or telephone number, or the loss of their library card.
  • To recognize that the library will refer accounts of fines and fees due over $100.00 to a collection agency.

Fines and charges:

Borrowers who have more than $15.00 in outstanding fines or charges on their account may not check out materials. Borrowing may resume when fines are paid or reduced below the $15.00 maximum. Fines are 10 cents per day per item for all materials with these exceptions:

  • DVDs and Blu-rays – 25 cents per day per item
  • Metro Arts Pass and State Park Pass – 25 cents per day per item
  • Interlibrary loans – 25 cents per day per item
  • Book Club in a Bag Kit – $2.00 per day
  • Children's Item Types – No Fine Accrual (items lost or damaged will be assessed fees per policy)

Damaged items:

Materials returned with damage judged to be above normal wear and tear will be assessed damage fees. Materials that can no longer be circulated will be removed from the collection and assessed the full replacement cost plus any late fines.

Items returned with damaged or missing cases, labels, barcodes, tags, or parts will be assessed replacement fees according to the following fee schedule:

  • Label, barcode, or RFID tag: $1 replacement fee
  • Audiovisual case or cover: $3 replacement fee
  • Audio CD from an audiobook set: $7 replacement fee

Other missing or damaged items from multi-part sets or kits will be assessed on a case-by-case basis.

Billing:

The cost of an item is billed to the borrower when it is 50 days overdue. This bill will include the replacement price of the item plus the maximum fine for the item ($5.00 for each billed item; $15.00 for each billed interlibrary loan item).

The library will not accept replacement item(s) in lieu of payment of lost item fees or damage fees.

The names of delinquent borrowers who have over $100.00 in fees may be turned over to a collection agency. Delinquent borrowers are responsible for any fees charged by collection agencies or small claims court in addition to fines and payment for lost items. Lost items that have been paid for may not be returned for refund after 1 year.

#005-2001
Approved by the Library Board of Directors: 1-15-2002
Revision Approved 9-20-2005
Revision Approved 8-19-2008
Revision Approved 5-18-2010
Revision Approved 6-21-2011
Revision Approved 3-20-2012
Revision Approved 6-19-2012
Revision Approved 4-16-2013
Revision Approved 1-10-2016
Revision Approved 11-21-2017
Revision Approved 6-19-2018
Revision Approved 10-16-2018