MINUTES OF THE FARGO DOME AUTHORITY MEETING
A regular meeting of the Fargo Dome Authority was held on Tuesday, June 30, 2020 at 3:30 p.m. in FARGODOME Meeting Room 203-204 with President Troy Goergen presiding.
Members present: President Troy Goergen, Michael Ellingson, Nancy Jordheim, Rick Steen and Dan Armbrust.
Members absent: Blake Nelson and David Suppes.
Others present: Ryan Green – City of Fargo; Sarah Dykema, Director of Marketing; Susan Thompson, Director of Finance – FARGODOME; Amanda Muellenbach, Administrative and Auxiliary Services Manager – FARGODOME and Rob Sobolik, General Manager – FARGODOME.
Media present: None.
President Troy Goergen called the meeting to order at 3:30 p.m.
Rob requested to add a Capital Budget Reallocation Request for the Food & Beverage Point of Sales System to the agenda under additional items.
Nancy Jordheim made a motion, seconded by Mike Ellingson, to approve the agenda of the June 30, 2020 Fargo Dome Authority meeting as amended. Motion carried.
Dan Armbrust made a motion, seconded by Rick Steen, to approve the minutes from the May 26, 2020 Fargo Dome Authority meeting. Motion carried.
Rob Sobolik presented the General Manager's report as follows:
• Year-to-Date Net Income through May 2020 is stated at -$30,877 which is a negative variance (to budget) of $31,339.
• Upon review, Dan Armbrust made a motion, seconded by Nancy Jordheim, to approve the May 2020 financial statements as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim and Steen voted aye. Absent and not voting: Nelson and Suppes.
The motion was declared carried.
• Review of Current Events: Rob gave an update on FARGODOME operations and the status of current events.
Mike Ellingson presented the FargoDome Authority Building and Finance Committee report. The Fargo Dome Authority Building and Finance Committees met on Wednesday, June 24, 2020. Items discussed included:
• 2021 Budget Presentations:
o Operating Budget - Susan Thompson presented the 2021 Operating Budget. Please see attachments.
The Finance Committee accepted a motion to approve the 2021 Operating Budget as presented.
o Capital Budget – Rob Sobolik presented the 2021 Capital Budget. Please see attachments.
2020 Capital Budget and Prior Year’s Carryover - Rob reviewed the 2020 Capital Budget including prior year’s carryover. Please see attachments. The Building and Finance
Committees each accepted a motion to approve the 2021 Capital Budget as presented.
• May 2020 Financial Statements: The May 2020 Financial Statements were approved by the Finance Committee at the meeting on June 24, 2020.
• Review Bids for Dressing Room & Catering Room Remodel: Rob presented an overview of the bids for the dressing room and catering room remodel project. Please see attachment. The qualified low bids for each prime contract were: General Contractor – Construction Engineers for $599,900, Electrical Contractor
– FM Electric for $230,640 and Mechanical Contractor – Laney’s Plumbing for $77,300. Using the bids above from the three prime contracts, along with all other costs associated with the project, the total project budget would be $1,260,000. Rob requested a motion to approve the three prime contract bids, and overall project budget of $1,260,000, and to request Fargo City Commission approval to use funds out of the FARGODOME Surplus Fund to fund this project. The Finance Committee and Building Committees each accepted motions to approve the above requested motion for the Dressing Room and Catering Room Remodel project.
• Escrow Balance & Performance Reports: The FARGODOME permanent fund performance, year-to-date, through April 2020 is -1.84%. Please see attachments.
Mike Ellingson made a motion to approve the Building and Finance Committee report as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim and Steen voted aye. Absent and not voting: Nelson and Suppes.
The motion was declared carried.
Nominating Committee: Troy Goergen presented the Fargo Dome Authority Nominating Committee report. The Fargo Dome Authority Nominating Committee brought forward the following appointments:
o Blake Nelson as President of the FargoDome Authority.
o Mike Ellingson as Vice President of the FargoDome Authority.
o Rick Steen as Treasurer of the FargoDome Authority.
o Dan Armbrust as Secretary of the FargoDome Authority.
Nancy Jordheim made a motion, seconded by Mike Ellingson to approve the slate of officers as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim and Steen voted aye. Absent and not voting: Nelson and Suppes.
The motion was declared carried.
Additional Items:
Capital Budget Reallocation Request for the Food & Beverage Point of Sales System: Rob noted that the hardware for the existing point of sales system
(Micros) was reaching its end of life. Replacing the hardware on the Micros system would be costly. In addition, there has been an increased demand for contactless payment options on point of sales systems. FARGODOME has priced out a new point of sales system called Bypass that would meet the needs of food and beverage sales. Rob requested to reallocate $210,000 from the Video Board Project to fund the purchase of a new Food & Beverage point of sales system.
Dan Armbrust made a motion, seconded by Rick Steen, to approve the above reallocation request.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim and Steen voted aye. Absent and not voting: Nelson and Suppes.
The motion was declared carried.
The next Fargo Dome Authority meeting will be on July 28, 2020 at 3:30 p.m. There being no further business, the meeting was adjourned at 3:46 p.m.