MINUTES OF THE FARGO DOME AUTHORITY MEETING

A regular meeting of the Fargo Dome Authority was held on Tuesday, February 25, 2020 at 3:30 p.m. in the FARGODOME Conference Room with President Troy Goergen presiding.

Members present:
President Troy Goergen, Blake Nelson, Michael Ellingson, David Suppes, Rick Steen (via phone) and Dan Armbrust.

Members absent:
Nancy Jordheim.

Others present:
Ryan Green City of Fargo; Sarah Dykema, Director of Marketing FARGODOME; Bernie Larson, Assistant General Manager FARGODOME; Susan Thompson, Director of Finance FARGODOME; Amanda Muellenbach, Administrative and Auxiliary Services Manager FARGODOME and Rob Sobolik, General Manager FARGODOME.

Media present:
Barry Amundson – The Forum.

President Troy Goergen called the meeting to order at 3:35 p.m.

Mike Ellingson made a motion, seconded by Dan Armbrust, to approve the agenda of the February 25, 2020 Fargo Dome Authority meeting. Motion carried.

Blake Nelson made a motion, seconded by Mike Ellingson, to approve the minutes from the January 28, 2020 Fargo Dome Authority meeting. Motion carried.

Rob Sobolik presented the General Manager’s report as follows:

- Year-to-Date Net Income through January 2020 is stated at -$42,553 which is a positive variance (to budget) of $11,596.
- Upon review, Blake Nelson made a motion, seconded by Dan Armbrust, to approve the January 2020 financial statements as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Nelson and Steen voted aye. Absent and not voting: Jordheim and Suppes.
The motion was declared carried.
- David Suppes joined the meeting.
- Past Events: Monster Jam on January 31-February 1, 2020. ND Corn and Soybean Council on February 3-4, 2020. An American in Paris on February 6, 2020. Jason Aldean on February 8, 2020. NDSU Spring Career Fair on February
11-13, 2020. Kiwanis Pancake Karnival on February 15, 2020. ND State HS Wrestling Tournament on February 20-22, 2020.
- Upcoming Events: RRV Home and Garden Show on February 28-March 1, 2020. RRV Sportsmen’s Show on March 5-8, 2020. ND HS State Basketball Tournament on March 12-13, 2020. PRCA Rodeo on March 20-21, 2020. Shrine Circus on March 27-29, 2020.
- Comments on Past Events: Nothing to report.

Blake Nelson presented the FargoDome Authority Building and Finance Committee report. The Fargo Dome Authority Building and Finance Committees met on Wednesday, February 19, 2020. Items discussed included:

- 2019 Audit Presentation: Barb Aasen from Eide Bailly presented the 2019 Audited Financial Statements to the committees. Please see attached report. Upon review, the Finance Committee accepted a motion to approve the 2019 Audit Report as presented.
- January 2020 Financial Statements: The January 2020 Financial Statements were approved by the Finance Committee at the meeting on February 19, 2020.
- Ticketing RFP Update: The ticketing RFP’s were due January 17, 2020 and there were four companies that responded. The RFP’s are being evaluated and compared to the required criteria. Interviews will most likely take place in March and committee members were encouraged to attend.
- Sole Source Provider/Piggyback Request: Rob had a sole source
provider/piggyback request to use AVI for the meeting room projector upgrade project. AVI had completed the last upgrade on the system in the meeting rooms. The new project includes replacing the four projectors in the 200 level meeting rooms and moving the projectors that are being replaced from the 200 level meeting rooms to the 100 level meeting rooms. There would also be a wiring upgrade in the 100 level meeting rooms. FARGODOME would be able to piggyback on the contract AVI has with the state bringing the total project cost to $84,000. There is a line item in the 2020 capital budget for $120,000 for this project. The Building and Finance Committees each accepted a motion to approve AVI as the Sole Source Provider for the meeting room projector project at a cost of $84,000.
- Project Updates & Dressing Room Tour: Rob continues to work with RL Engebretson on potential upgrades to the backstage area, including dressing rooms and the catering room. Rob presented a slideshow of what the potential upgrades could look like. Rob noted that the next step would be to bid out the construction costs for the project. Once the bids come back, approval would be needed by the Building and Finance Committees, Fargo Dome Authority and City Commission before moving forward with the project. The Building and Finance Committees each accepted motions to move forward with bidding out the construction costs for the project.

Blake Nelson made a motion to approve the Building and Finance Committee report as presented.

On call of the roll, Armbrust, Ellingson, Goergen, Nelson, Steen and Suppes voted aye. Absent and not voting: Jordheim.

The motion was declared carried.

The next Fargo Dome Authority meeting will be on March 31, 2020 at 3:30 p.m.

There being no further business, the meeting was adjourned at 3:49 p.m.