MINUTES OF THE FARGO DOME AUTHORITY MEETING

March 26, 2019 - 3:30 p.m.

A regular meeting of the Fargo Dome Authority was held on Tuesday, March 26, 2019 at 3:30 p.m. in the FARGODOME Conference Room with President Troy Goergen presiding.

Members present:
President Troy Goergen, Blake Nelson, Dan Armbrust, Nancy Jordheim (via phone), David Suppes and Michael Ellingson.

Members absent:
Darrell Vanyo

Others present:
Derek Fletcher – City of Fargo; Sarah Dykema, Director of Marketing – FARGODOME; Bernie Larson, Assistant General Manager - FARGODOME; Susan Thompson, Director of Finance – FARGODOME; Amanda Muellenbach, Administrative and Auxiliary Services Manager - FARGODOME and Rob Sobolik, General Manager – FARGODOME.

Media present:
Barry Amundson – The Forum

President Troy Goergen called the meeting to order at 3:30 p.m.

David Suppes made a motion, seconded by Michael Ellingson, to approve the agenda of the March 26, 2019 Fargo Dome Authority meeting as presented. Motion carried.

Blake Nelson made a motion, seconded by Dan Armbrust, to approve the minutes from the February 26, 2019 Fargo Dome Authority meeting. Motion carried.

Rob Sobolik presented the General Manager's report as follows:
• Year-to-Date Net Income through February is stated at $83,022, which is a positive variance (to budget) of $82,385.
• Upon review, Blake Nelson made a motion, seconded by David Suppes, to approve the February financial statements as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim, Nelson and Suppes voted aye.
Absent and not voting: Vanyo.
The motion was declared carried.
• Past Events: RRV Sportsmen’s Show on February 28-March 3, 2019. Disney on Ice on March 7-10, 2019. Shinedown/Papa Roach on March 12, 2019. Kinky Boots on March 14, 2019. Bacon and Beer Festival on March 16, 2019. RRV Sugarbeet Show on March 20-21, 2019.
• Upcoming Events: PRCA Rodeos on March 29-30, 2019. Sound of Music on April 3, 2019. Shrine Circus on April 5-7, 2019. Casting Crowns on April 11, 2019. NDSU Football Coaches’ Clinic on April 12-13, 2019. Sanford Health Gala on April 25, 2019. NDSU Football Spring Game on April 26, 2019.
• Comments on Past Events: Nothing to report.
• Rob reported that at the City Commission meeting on March 25, Blake Nelson and Nancy Jordheim were reappointed to the Fargo Dome Authority Board for a second term, Vern Bennett was appointed as a new member to the Fargo Dome Authority Board representing County Commissioners and Darrell Vanyo will be completing his third term and was not reappointed.

Blake Nelson presented the Fargo Dome Authority Building and Finance Committee report.
The Fargo Dome Authority Building and Finance Committees met on Wednesday, March 20, 2019. Items discussed included:
• February 2019 Financial Statements: The February 2019 Financial Statements were approved by the Finance Committee at the meeting on March 20, 2019.
• Escrow Balance & Performance Reports: The FARGODOME permanent fund performance, year-to-date, through January 2019 is -0.99%. Please see attachments.
• Project and Capital Budget Updates:
o Landscaping: Rob provided an overview of the site recommendations from Land Elements for the east and south sides of the FARGODOME. Please see attachments. A general discussion ensued. Rob will continue to work with Land Elements on options and this item will be discussed at upcoming meetings.
o Building Upgrades: Rob stated that he continues to work with RL Engebretson on the building upgrades project, including costing options, updated drawings and phasing of the projects. This item will be discussed in further detail at upcoming meetings.
o 2018 Capital Budget and Prior Years Carryover: Rob provided an overview of the 2018 Capital Budget including prior year’s carryover. Please see attachment. Rob noted that of the completed projects, there was $51,516 in the remaining balance. Rob requested a motion to reallocate the remaining balance of the completed projects to FD1718 ($16,131) and FD1808
($35,385).
The Finance Committee accepted a motion to approve the reallocation of the remaining balance of completed projects to FD1718 ($16,131) and FD1808 ($35,385).
The Building Committee accepted a motion to approve the reallocation of the remaining balance of completed projects to FD1718 ($16,131) and FD1808 ($35,385).
Rob also requested a motion to reallocate $51,000 from project FD1616 to project FD1914 to update various items with the lighting control system.
The Finance Committee accepted a motion to approve the reallocation of
$51,000 from project FD1616 to project FD1914 to update various items with the lighting control system.
The Building Committee accepted a motion to approve the reallocation of
$51,000 from project FD1616 to project FD1914 to update various items with the lighting control system.

Blake Nelson made a motion to approve the Building and Finance Committee report as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim, Nelson and Suppes voted aye.
Absent and not voting: Vanyo.
The motion was declared carried.

Nominating Committee: Troy appointed David Suppes and Mike Ellingson to the 2019 Nominating Committee. The committee will bring forward the proposed slate of officers at the next Authority meeting.
Dan Armbrust made a motion, seconded by Blake Nelson, to accept the Nominating Committee as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim, Nelson and Suppes voted aye.
Absent and not voting: Vanyo.
The motion was declared carried.

The next Fargo Dome Authority meeting will be on April 30, 2019 at 3:30 p.m.
There being no further business, the meeting was adjourned at 3:48 p.m.