FARGODOME Authority - January 30, 2018 Minutes
A regular meeting of the Fargo Dome Authority was held on Tuesday, January 30, 2018 at 3:30 p.m. in the FARGODOME Administrative Office with President David Suppes presiding.
Members present: President David Suppes, Blake Nelson, Darrell Vanyo (via phone), Troy Goergen, Dan Armbrust and Michael Ellingson.
Members absent: Nancy Jordheim
Others present: Sarah Tabery, Director of Marketing and Sales – FARGODOME; Susan Thompson, Director of Finance – FARGODOME; Amanda Muellenbach, Administrative and Auxiliary Services Manager - FARGODOME and Rob Sobolik, General Manager – FARGODOME.
Media present: None
President David Suppes called the meeting to order at 3:34 p.m.
Rob requested to add the following items to the agenda under Additional Items: Bid Approvals for the Handicap Seating Upgrades, Bid Approvals for the Suite Interior Remodel and a Discussion on the RFQ Process for Architectural Services for Building Upgrades.
Troy Goergen made a motion, seconded by Blake Nelson, to approve the agenda of the January 30, 2018 Fargo Dome Authority meeting as amended. Motion carried.
Dan Armbrust made a motion, seconded by Michael Ellingson, to approve the minutes from the December 11, 2017 Fargo Dome Authority meeting. Motion carried.
Rob Sobolik presented the General Manager’s report as follows:
• Year-to-Date Net Income through November 2017 is stated at $628,730 which is a positive variance (to budget) of $53,651.
• Year-to-Date Net Income through December 2017 is stated at $619,902, which is a positive variance (to budget) of $90,159.
• Upon review, Blake Nelson made a motion, seconded by Dan Armbrust, to approve the November 2017 and December 2017 financial statements as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Nelson, Suppes and Vanyo voted aye.
Absent and not voting: Jordheim.
The motion was declared carried.
Past Events: NDSU Football Playoff Game on December 15, 2017. Rumble on the Red Wrestling Tournament on December 28-29, 2017. Rumble on the Red Youth Wrestling Tournament on December 30, 2017. Fargo marathon Kick Off Run on January 6, 2018. Kevin Hart on January 19, 2018. Wizard of Oz on January 23, 2018. RRV Boat and Marine Show on January 26-28, 2018.
Upcoming Events: Monster Jam on February 2-3, 2018. NDSU Career Expo on February 6-8, 2018. Kiwanis Pancake Karnival on February 10, 2018. Avenged Sevenfold/Breaking Benjamin on February 11, 2018. ND State HS Wrestling Tournament on February 15-17, 2018. RRV Home & Garden Show on February 23-25, 2018.
• Comments on Past Events: Nothing to report.
Troy Goergen presented the Fargo Dome Authority Building and Finance Committee report. The Fargo Dome Authority Building and Finance Committees met on Wednesday, January 24, 2018. Items discussed included:
• November and December 2017 Financial Statements: The November and December 2017 Financial Statements were approved by the Finance Committee at the meeting on January 24, 2018.
• Project Updates:
o The bids for the Suite Remodel Project were due January 25, 2018. The project is estimated to be completed before the start of the 2018 football season.
o The Wheelchair Platform bids for sections 6 and 23 were also due January 25, 2018. This project will begin in March and should be completed this summer.
o The responses to the RFQ for architectural services for building upgrades are due on February 2, 2018. This item will be further discussed at upcoming meetings.
Troy Goergen made a motion to approve the Building and Finance Committee report as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Nelson, Suppes and Vanyo voted aye.
Absent and not voting: Jordheim.
The motion was declared carried.
Additional Items:
Handicap Seating Upgrades: Rob reviewed the bids received for the wheelchair platforms in sections 6 and 23. Please see attachment. Rob requested a motion to accept the low bid of $149,600 from Roers Construction. Rob noted that this project is in the budget for $169,000. Blake Nelson made a motion, seconded by Troy Goergen, to accept the bid from Roers Construction for the handicap seating upgrades in sections 6 and 23.
On call of the roll, Armbrust, Ellingson, Goergen, Nelson, Suppes and Vanyo voted aye.
Absent and not voting: Jordheim.
The motion was declared carried.
Suite Interior Remodel: Rob reviewed the bids received for the suite interior remodel project. Please see attachment. Rob requested a motion to accept the low bid of $232,000 from Minko Construction. Rob noted that this project is budgeted at $270,000, of which $17,000 has already been spent on architectural services, leaving $253,000 remaining in the budget. Mike Ellingson made a motion, seconded by Dan Armbrust, to accept the bid from Minko Construction for the suite interior remodel project.
On call of the roll, Armbrust, Ellingson, Goergen, Nelson, Suppes and Vanyo voted aye.
Absent and not voting: Jordheim.
The motion was declared carried.
RFQ Process: The Authority had a general discussion regarding the review and evaluation process for the responses to the RFQ for architectural services for building upgrades. Rob noted that the responses to the RFQ are due on February 2, 2018. The responses will be sent to all members of the Authority electronically and each member will review the responses individually and provide Rob with their evaluations. The interviews for selected firms will take place the week of February 19, 2018 and all Authority members will attend if available.
The next Fargo Dome Authority meeting will be on February 27, 2018 at 3:30 p.m.
There being no further business, the meeting was adjourned at 4:11 p.m.