FARGODOME Authority - February 27, 2018 Minutes

A regular meeting of the Fargo Dome Authority was held on Tuesday, February 27, 2018 at 3:30 p.m. in the FARGODOME Conference Room with Vice President Troy Goergen presiding.

Members present: Blake Nelson, Nancy Jordheim (via phone), Troy Goergen, Dan Armbrust and Michael Ellingson.

Members absent: David Suppes and Darrell Vanyo.

Others present: Cody Nelson – Chef’s Table Catering; Kent Larsen – Chef’s Table Catering; Jeff Reitz – Urban Foods Catering; Kelly Stowers – Urban Foods Catering; Sarah Tabery, Director of Marketing and Sales – FARGODOME; Susan Thompson, Director of Finance – FARGODOME; Amanda Muellenbach, Administrative and Auxiliary Services Manager - FARGODOME and Rob Sobolik, General Manager – FARGODOME.

Media present: None

Troy Goergen called the meeting to order at 3:30 p.m.

Rob request to move the catering application for Chef’s Table and Urban Food Catering to the first item under New Business.

Rob requested to add an overview of the Architectural Services RFQ review process and timeline for the project to the agenda under Additional Items.

Dan Armbrust made a motion, seconded by Michael Ellingson, to approve the agenda of the February 27, 2018 Fargo Dome Authority meeting as amended. Motion carried.

Dan Armbrust made a motion, seconded by Blake Nelson, to approve the minutes from the January 30, 2018 Fargo Dome Authority meeting. Motion carried.

Catering Application – Chef’s Table Catering: The Authority reviewed the catering application from Chef’s Table Catering.
Nancy Jordheim made a motion, seconded by Blake Nelson, to approve the catering application from Chef’s Table Catering as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim and Nelson voted aye.
Absent and not voting: Suppes and Vanyo.
The motion was declared carried.

Cody Nelson and Kent Larsen left the meeting.

Catering Application – Urban Foods Catering: The Authority reviewed the catering application from Urban Foods Catering.
Dan Armbrust made a motion, seconded by Mike Ellingson, to approve the catering application from Urban Foods Catering.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim and Nelson voted aye.
Absent and not voting: Suppes and Vanyo.
The motion was declared carried.

Jeff Reitz and Kelly Stowers left the meeting.

Rob Sobolik presented the General Manager’s report as follows:

• Year-to-Date Net Income through January 2018 is stated at -$102,549, which is a positive variance (to budget) of $4,485.
• Upon review, Blake Nelson made a motion, seconded by Mike Ellingson, to approve the January financial statements as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim and Nelson voted aye.
Absent and not voting: Suppes and Vanyo.
The motion was declared carried.

• Past Events: Monster Jam on February 2-3, 2018. NDSU Career Expo on February 6-8, 2018. Kiwanis Pancake Karnival on February 10, 2018. Avenged Sevenfold/Breaking Benjamin on February 11, 2018. ND State HS Wrestling Tournament on February 15-17, 2018. RRV Home & Garden Show on February 23-25, 2018.
• Upcoming Events: RRV Sportsmen’s Show on March 1-4, 2018. ND High School State Class A Combined Basketball Tournament on March 8-9, 2018. Bacon & Beer Festival on March 10, 2018. Disney on Ice on March 15-18, 2018. PRCA Rodeos on March 23-24, 2018. Cinderella on March 28, 2018.

• Comments on Past Events: Nothing to report.
Blake Nelson presented the Fargo Dome Authority Building and Finance Committee report. The Fargo Dome Authority Building and Finance Committees met on Wednesday, February 21, 2018. Items discussed included:

• 2017 Audit Presentation: Barb Aasen from Eide Bailly reported on the 2017 Audited Financial Statements. The Finance Committee accepted a motion to approve the 2017 Audit as presented.
• January 2018 Financial Statements: The January 2018 Financial Statements were approved by the Finance Committee at the meeting on February 21, 2018.
• Project Updates:
• Fire Alarm Panel Upgrade: Rob requested a sole source provider request for purchasing a new fire alarm panel. The current fire alarm system at the FARGODOME is a Simplex Grinnell system. Rob noted that the fire alarm panel would need to be a Simplex Grinnell panel in order to work with the fire alarm system currently in place. The fire alarm panel upgrade is in the 2018 capital budget for $25,000. The cost for the panel would be $19,610.
The Building and Finance Committees both accepted a motion to approve a sole source provider for the purchase of a fire alarm panel from Simplex Grinnell for $19,610.
• Wheelchair Platform Update: Rob noted that the wheelchair platform project in sections 6 and 23 has begun. The goal is to have the project completed before the Journey/Def Leppard concert on July 28, 2018, or by the start of the NDSU Football season at the latest.
• Suite Remodel: The suite interior remodel project will begin soon. The goal is to have the project completed before the Journey/Def Leppard concert, or by the start of the NDSU Football season at the latest.
• Architectural Services RFQ: The RFQ for architectural services for building upgrades were due February 2, 2018. The Authority evaluated the eight responses that were received. This item will be further discussed at the March meeting.
• The committees had a general discussion on possible cost savings along with possible costs if the building were to convert to a natural gas heating system. The conversation was furthered to include a discussion on LED lighting.

Blake Nelson made a motion to approve the Building and Finance Committee report as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim and Nelson voted aye.
Absent and not voting: Suppes and Vanyo.
The motion was declared carried.

Architectural Services RFQ: The RFQ for architectural services for building upgrades were due February 2, 2018. The Authority has reviewed and evaluated/scored the eight responses that were received. Rob distributed the results of the evaluations. Please see attachment. It was noted that David Suppes did not evaluate the response from Shultz & Associates due to a possible conflict of interest. Rob requested that the Authority interviews the four firms that scored the highest on the evaluation: RL Engebretson, TL Stroh, ICON Architectural Group and JLG Architects. Rob noted that Authority members will receive the same evaluation/score sheets back for the interviews. Points can be added or subtracted to the current score sheet based on the interviews. The score sheets will be re-averaged following the interviews. Upon further discussion, the group agreed that Monday, March 12, 2018 would be the best date for interviews.

Blake Nelson made a motion, seconded by Mike Ellingson, to interview the four firms that scored the highest on the evaluation: RL Engebretson, TL Stroh, ICON Architectural Group and JLG Architects.

On call of the roll, Armbrust, Ellingson, Goergen, Jordheim and Nelson voted aye.
Absent and not voting: Suppes and Vanyo.

The motion was declared carried.

The next Fargo Dome Authority meeting will be on March 27, 2018 at 3:30 p.m.

There being no further business, the meeting was adjourned at 4:10 p.m.