METRO FLOOD DIVERSION AUTHORITY

MARCH 26, 2020—3:30 PM

MEETING TO ORDER
A virtual meeting of the Metro Flood Diversion Authority was held Thursday, March 26, 2020, at 3:30 PM based in the Diversion Authority offices in Fargo with the following members present: Fargo City Mayor Tim Mahoney; Fargo City Commissioner Tony Grindberg; Moorhead City Mayor Johnathan Judd; Moorhead City Council Member Chuck Hendrickson; Cass County Commissioner Mary Scherling; Cass County Commissioner Chad Peterson; Cass County Commissioner Rick Steen; Clay County Commissioner Kevin Campbell; Clay County Commissioner Grant Weyland; and West Fargo City Commissioner Mike Thorstad. Moorhead City Council Member Shelly Carlson; Fargo City Commissioner Dave Piepkorn; and Cass County Joint Water Resource District Manager Rodger Olson were absent.

MINUTES APPROVED
MOTION, passed
Mr. Hendrickson moved and Mrs. Scherling seconded to approve the minutes from the February 27, 2020, meeting as presented. Motion carried.

AGENDA ORDER
AMENDED MOTION, passed
Mrs. Scherling moved and Mr. Peterson seconded to approve the order of the agenda. Discussion: Mr. Mahoney said contracting actions for Ernst & Young Infrastructure Advisors and Industrial Builders, Inc. should be pulled down from the consent agenda for additional discussion. Mrs. Scherling and Mr. Peterson agreed to amend the original motion as requested by Mr. Mahoney. Motion carried.

CONSENT AGENDA BRIEFING
Executive Director Joel Paulsen reviewed the following contracting actions from the consent agenda:

* Braun Interec Corporation (Master Agreement for Professional Services)—agreement to contract directly with the Diversion Authority to expire December 31, 2022, for a reduction in sub-consultant markup, standardized regional rates and reduction in expenses;
* Houston-Moore Group, LLC (Master Services Agreement)—agreement to contract directly with the Diversion Authority to expire December 31, 2025, for standardized regional rates, quarterly review by Executive Director and reduction in expenses;
* Terracon Consultants, Inc. (Master Agreement for Professional Services)— agreement to contract directly with the Diversion Authority to expire December 31, 2022, for a reduction in sub-consultant markup, standardized regional rates and reduction in expenses;
* Executive Management Systems, Inc. (Contract for Professional Services)—executive coaching in the amount of $26,500.

EXECUTIVE DIRECTOR REPORT
Mr. Paulsen reviewed Executive Director approved contracting actions, including amendments to Jacobs Task Orders 4, 5, and 6. The amendments result in a $2 million reduction for the removal of AE2S markups and a $3 million reduction for the removal of unspent 2019 budget funds.

LAND MANAGEMENT UPDATE
Committee report
The Land Management Committee met on March 25th. Mrs. Scherling said much of the time was spent reviewing the Ag Impact Study produced by NDSU, which provides an abbreviated overview of the project. Ag producers have been anxious to see the latest update to the study.

FINANCE UPDATE
Committee report
The Finance Committee met on March 25th. Mr. Paulsen referred to the financial report and said total project expenditures to date are $533.7 million and the net cash position is $96.5 million.

RECOMMENDED CONTRACTING ACTIONS
Mr. Paulsen reviewed the following contracting actions:

* Ernst & Young Infrastructure Advisors, LLC (Statement of Work 5, Amendment 1)—amendment to continue P3 RFP financial support services in the amount of $2,700,000;
* Industrial Builders, Inc. (Work Package 50B – Property Structure Mitigation) in the amount of $259,918.

MOTION, passed
Mr. Weyland moved and Mr. Judd seconded to approve the contracting actions as presented. Motion carried.

CONSENT AGENDA APPROVED
MOTION, passed
Mrs. Scherling moved and Mr. Weyland seconded to approve the consent agenda as presented. Motion carried.

NEXT MEETING DATE
The next meeting is scheduled for Thursday, April 23, 2020.

ADJOURNMENT
There being no further business, the meeting was adjourned at 3:53 PM.