FARGODOME Authority - May 1, 2018 Minutes
A regular meeting of the Fargo Dome Authority was held on Tuesday, May 1, 2018 at 3:30 p.m. in the FARGODOME Conference Room with President David Suppes presiding.
Members present: President David Suppes, Blake Nelson, Dan Armbrust, Michael Ellingson, Nancy Jordheim and Troy Goergen.
Members absent: Darrell Vanyo
Others present: Bernie Larson, Assistant General Manager – FARGODOME; Sarah Tabery, Director of Marketing and Sales – FARGODOME; Susan Thompson, Director of Finance – FARGODOME; Amanda Muellenbach, Administrative and Auxiliary Services Manager - FARGODOME and Rob Sobolik, General Manager – FARGODOME.
Media present: None
President David Suppes called the meeting to order at 3:35 p.m.
Blake Nelson made a motion, seconded by Troy Goergen, to approve the minutes from the March 27, 2018 Fargo Dome Authority meeting. Motion carried.
Nancy Jordheim left the meeting via conference call.
Rob Sobolik presented the General Manager’s report as follows:
• Year-to-Date Net Income through March 2018 is stated at $262,856, which is a negative variance (to budget) of $4,762.
• Upon review, Blake Nelson made a motion, seconded by Michael Ellingson, to approve the March financial statements as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim, Nelson and Suppes voted aye.
Absent and not voting: Vanyo.
The motion was declared carried.
• Past Events: Cinderella on March 28, 2018. Aerostar International on March 29, 2018. Shrine Circus on April 6-8, 2018. NDSU Football Coaches’ Clinic on April 13-14, 2018. FSA Food Show on April 18, 2018. NDSU Football Spring Game on April 20, 2018. Jim Gaffigan on April 28, 2018.
• Upcoming Events: NDSU Spring Commencement on May 12, 2018. Sanford Fargo Marathon on May 15-19, 2018.
• Comments on Past Events: Nothing to report.
Troy Goergen presented the Fargo Dome Authority Building and Finance Committee report. The Fargo Dome Authority Building and Finance Committees met on Wednesday, April 25, 2018. Items discussed included:
• March 2018 Financial Statements: The March 2018 Financial Statements were approved by the Finance Committee at the meeting on April 25, 2018.
• Sole-Source Provider Approvals:
Ceia USA – Divesting Tables: Rob requested a sole source provider request for purchasing divesting tables through Ceia USA. Ceia USA is the brand of
walk through metal detectors that are currently used and they make a compact divesting table that go with the machines. The cost for the tables are
approximately $18,000 and would be paid for with the money remaining in the metal detector project budget.
The Building and Finance Committees accepted motions to approve the sole source provider request for purchasing divesting tables through Ceia USA. o Cookston Overhead Door through Twin City Garage Door: Rob requested a sole source provider request for purchasing a Cookston Overhead Door through Twin City Garage Door. The current inside overhead garage door stopped working and needs to be replaced. Cookston is the same brand as the current overhead door and Rob noted that since the door is so large and installed in a unique way, he would like to keep with the same brand and installer so we know what to expect. The cost for the door is $38,000. Rob requested to reallocate $5,000 out of the
budgeted/Unallocated line item in the 2017 Capital Budget and $33,000 out of the Budgeted/Unallocated line item in the 2018 Capital Budget to fund the purchase of the door.
The Building and Finance Committees accepted motions to approve the sole source provider request for purchasing a Cookston Overhead Door through Twin City Garage Door, along with reallocating $5,000 out of the Budgeted/Unallocated line item in the 2017 Capital Budget and $33,000 out of the Budgeted/Unallocated line item in the 2018 Capital Budget to fund the purchase of the door.
Project Updates:
• Wheelchair Platform Upgrades: Rob noted that the wheelchair platform project in sections 6 and 23 is in progress. The estimated completion date of the project is June. o Suite Remodel: The suite interior remodel project has begun. The estimated completion date of the project is early June. o Architectural Services RFQ: The Authority is currently in contract negotiations with RL Engebretson. This item will be further discussed at upcoming meetings.
Troy Goergen made a motion to approve the Building and Finance Committee report as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim, Nelson and Suppes voted aye.
Absent and not voting: Vanyo.
The motion was declared carried.
Nominating Committee: David Suppes presented the Fargo Dome Authority Nominating Committee report. The Fargo Dome Authority Nominating Committee brought forward
the following appointments:
• Troy Goergen as President of the Fargo Dome Authority.
• Blake Nelson as Vice President of the Fargo Dome Authority.
• Dan Armbrust as Treasurer of the Fargo Dome Authority.
• Nancy Jordheim as Secretary of the Fargo Dome Authority.
Michael Ellingson made a motion, seconded by Nancy Jordheim to approve the slate of officers as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim, Nelson and Suppes voted aye.
Absent and not voting: Vanyo.
The motion was declared carried.
Architectural Services Contract Discussion: David Suppes, Mike Ellingson, Troy Goergen and Rob Sobolik have been working with R.L. Engebretson to negotiate architecture fees and a proposed contract for architectural services for building upgrades. R.L. Engebretson submitted a proposed fee along with an itemized list of tasks, duration to complete the tasks, deliverables and clarifications. Please see attachments. A general discussion ensued regarding the proposal along with funding options for the project. Rob requested a motion from the Authority to move forward with a contract with R.L Engebretson at the proposed fee as presented. Nancy Jordheim made a motion, seconded by Dan Armbrust, to move forward with a contract with R.L. Engebretson at the proposed fee as presented.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim, Nelson and Suppes voted aye.
Absent and not voting: Vanyo.
The motion was declared carried.
Rob requested a motion from the Authority to request $300,000 from the City Commission, to be paid for out of the surplus fund, to cover the cost of the fee for architectural services. Blake Nelson made a motion, seconded by Troy Goergen, to request $300,000 from the City Commission, to be paid for out of the surplus fund, to cover the cost of the fee for architectural services.
On call of the roll, Armbrust, Ellingson, Goergen, Jordheim, Nelson and Suppes voted aye.
Absent and not voting: Vanyo.
The motion was declared carried.
The next Fargo Dome Authority meeting will be on May 29, 2018 at 3:30 p.m.
There being no further business, the meeting was adjourned at 4:37 p.m.