Arts & Culture Commission

Boards, Commissions & Committees

Arts & Culture Commission - June 20, 2018 Minutes

The Regular Meeting of the Arts and Culture Commission of the City of Fargo, North Dakota, was held in the City Commission Room at City Hall at 4:00 o’clock p.m., Wednesday, June 20, 2018.

The Arts and Culture Commissioners present or absent were as follows:

Present: Arlette Preston, Deb Williams, Michael Olsen, Jon Offutt, Tracy Walvatne, Denise Kolpack, Joe Williams

Absent: Denese Odegaard, Mark Johnson

Chair Preston called the meeting to order and welcomed Members to the meeting.

Item 1: Order of Agenda
Mr. Olsen moved to approve the order of agenda. Second by Mr. Offutt. All members present voted aye and the motion was declared carried.

Item 2: Minutes: Regular Meeting of May 16, 2018
Mr. Olsen moved the minutes of the May 16, 2018 Arts and Culture Commission meeting be approved with the correction of spelling for his last name. Second by Ms. Williams. All Members present voted aye and the motion was declared carried.

Item 3: Welcome New Commissioners
Chair Preston announces that there are three new members on the commission; Tracy Walvatne, Denise Kolpack and Joe Williams. The members of the commission introduce themselves.

Item 4: Fargo CVB
Charley Johnson and Andi Thorsen of the Fargo Convention of Visitors Bureau would like to help to fund permanent public art throughout Fargo, West Fargo and Moorhead. Public art enhances the visitor experience as well as the resident’s experience. Chair Preston mentions that the commission still has all of its capital funds and suggests that the commission works with the CVB to help decide on a project. The CVB does not want to manage the project but the do want to be involved. The city is not able to be the project manager either. The commission and the CVB will have a brainstorming session to figure out a project.

Item 5: Melissa Rademacher – Fargo DCP President
Ms. Rademacher with the Fargo DCP states how the DCP has changed since she has become president. The street fair is a way to incorporate local artists and makers. McKayla Rude is the events coordinator for the street fair and also works with the DCP. Ms. Rude states that the local block will have one large tent that will house approximately 10 local makers with smaller booths for a discounted rate.

Item 6: 2018 Budget
Assistant Planner Kylie Bagley presents on the 2018 budget and notes that the updated numbers reflect the purchase of the Fargo Project lessons learned book for the commissioners.

Item 7: Electrical Box Art
Ms. Bagley informs the commission on the finalists that were selected for the electrical box art wraps. The image titled Lake Sakakawea was removed from the selected images since the artist was not from the Fargo-Moorhead area. Ms. Bagley reminds the commission that they need to vote on the appropriateness of the images, since they will be on government property.

Mr. Offutt moved to approve the images selected for the electrical box wraps. Second by Ms. Koplack. All members present voted aye and the motion was declared carried.

Item 8: Flow Chart for Public Art Projects
Assistant Planner Brittany Rakowitz introduces the flow chart for public art funding. Chair Preston speaks to the importance of the flow chart.

Item 9: City Hall Panels
Ms. Rakowitz informs the commission that there were 16 submissions from the City Hall Panels. The advisory committee will review the submissions based on the scoring rubric. Mr. Offutt likes how The Arts Partnership rates projects by a 10-4-1. Ms. Rakowitz states that we can change the ratings to match that of The Arts Partnership. Mr. Olsen believes that the questions on the scoring rubric are excellent.

Item 10: Updates on Previously Approved Projects
Ms. Rakowitz informs the commission that the bike racks are complete and there will be a welcoming on Sunday at 1pm at Streets Alive.

Item 11: Commission Job Descriptions Update
Ms. Williams informs the commission of the second draft of the job description. The changes that were made in the draft need to be updated in the policies as well. Mr. Olsen recommends that everyone take a second look at the job description and make edits.

Item 12: Communication Plan
Char Preston would like to move forward with the communication plan and asks Ms. Koplack to take a look at it.

Item 13: Other Business or Public Comment
Dayna Del Val with The Arts Partnership recaps the State of the Arts for the commission and appreciates the Arts and Culture Commissions contribution to The Arts Partnership.

The time at adjournment was 5:45 p.m.