Parking Commission

Boards, Commissions & Committees

Parking Commission - August 31, 2017 Minutes

Regular Meeting: Thursday: August 31, 2017:

The Regular Meeting of the Board of Parking Commissioners of the City of Fargo, North Dakota, was held in the City Commission Room at City Hall at 9:00 o'clock a.m., Thursday, August 31, 2017.

The Parking Commissioners present or absent were as follows:

Present: Chairperson Mike Williams, Margie Bailly, Brian Hayer, Randy Thorson, Jay Krabbenhoft

Absent: None

Also Present: Commissioner Dave Piepkorn

Chairperson Williams called the meeting to order.

Item 1: Approve Order of Agenda
Member Thorson moved the Order of Agenda be approved as presented. Second by Member Bailly. All Members present voted aye and the motion was declared carried.

Item 2: Minutes: Regular Meeting of July 10, 2017
Member Bailly moved the minutes of the July 10, 2017 Parking Commission meeting be approved. Second by Member Thorson. All Members present voted aye and the motion was declared carried.

Item 3: Interstate Report/Financial Data
Andy Renfrew, Interstate Parking (IP), presented the July financial and operations report, an updated on-street management report, and an overview from the Street Fair held in the downtown area in July.

Discussion followed regarding additional parking contracts soon to be available in the Roberts Commons Garage to accommodate waiting list requests, distribution of flyers to returning college students promoting the downtown parking facilities and regulations, and positive feedback on staff’s attention to updating signage and parking information as it changes.

Item 4: Block 9 Development Update
Planning Director Jim Gilmour addressed the City Commission approval of a requested one-year extension for the proposed groundbreaking of this development. He explained how this extension delays planned parking adjustments put into place for the various parking sites affected by this project.

Item 5: Dillard Development Update
a. Kilbourne Group request to have pedestrian access doors on the north side of the Roberts Commons
Parking Garage

b. Residential parking in the Roberts Commons Garage
Mr. Gilmour presented these items and briefly reviewed the background of this property. He stated staff is requesting direction from the Board to draft an access agreement with Dillard Development.

Discussion followed on the proposed timeframe of this project, the suggestion of underground parking as an option, and additional thoughts on drafting of the access agreement.

Project Manager Mike Zimney, Kilbourne Group, spoke on behalf of the application. He addressed the reasons why an underground parking facility will not be feasible at this location.

Member Hayer moved directing staff to work with Dillard Development on an access agreement draft for access to the Roberts Commons Garage, and present for review at the next Parking Commission meeting. Second by Member Bailly. All Members present voted aye and the motion was declared carried.

Item 6: Discussion on developing policy to regulate event closures at City of Fargo parking facilities
Planner Derrick LaPoint reported that Interstate Parking recently received a request to use the top floor of the Roberts Commons Garage for an event. Mr. LaPoint stated staff has received other requests in the past, and would like input from the Board on creating a formal application process for review of any future requests.

Board discussion ensued concerning the need to provide a review process and guidelines that pertain to all City-owned parking facilities keeping in mind liability issues, benefits, security and management needs required to make this a feasible option for the City to offer.

Member Bailly moved to direct staff to research how other City’s handle requests for these types of events and the policies they have in place, and share this information with the Board at an upcoming Parking Commission meeting. Second by Member Hayer. All Members present voted aye and the motion was declared carried.

Item 7: Discussion on on-street parking enforcement hours
Mr. LaPoint presented this item for discussion. He stated staff has received feedback about parking challenges other City departments are experiencing related to overnight enforcement, and if the existing hours of enforcement should be changed or extended.

Discussion followed concerning the existing parking data as it correlates with this feedback and current downtown parking needs. Staff was directed to further analyze this information, gather feedback from downtown business owners, assess how the recent draft of the downtown plan addresses these concerns, and share their findings at an upcoming meeting.

Member Hayer absent.

Item 8: Other Business
Mr. Gilmour reported staff is examining all City-owned parking sites to place additional security cameras as needed and the cost of implementation.

Mr. LaPoint shared copies of the new parking guide with the Board.

Member Bailly moved to adjourn the meeting at 9:55 a.m. Second by Member Thorson. All Members present voted aye and the motion was declared carried.