Parking Commission - April 27, 2017 Minutes
Regular Meeting: Thursday: April 27, 2017:
The Regular Meeting of the Board of Parking Commissioners of the City of Fargo, North Dakota, was held in the City Commission Room at City Hall at 9:00 o'clock a.m., Thursday, April 27, 2017.
The Parking Commissioners present or absent were as follows:
Present: Chairperson Mike Williams, Margie Bailly, Randy Thorson, Tracy Walvatne
Absent: Brian Hayer
Chairperson Williams called the meeting to order and noted contractors from the Kilbourne Group will provide an update on the Roberts Commons Ramp before Item 3 is presented.
Item 1: Approve Order of Agenda
Member Bailly moved the Order of Agenda be approved as presented. Second by Member Walvatne. All Members present voted aye and the motion was declared carried.
Item 2: Minutes: Regular Meeting of March 30, 2017
Member Thorson moved the minutes of the March 30, 2017 Parking Commission meeting be approved. Second by Member Walvatne. All Members present voted aye and the motion was declared carried.
Construction Update on the Roberts Commons Ramp
Project Manager Deb Wendel-Daub and Construction Manager Michael Orth, Kilbourne Group presented an update on the Roberts Garage project. Ms. Wendel-Daub stated the plan is to complete by May 25, 2017 due to the following two variables beyond their control: 1) road restrictions currently in place preventing a large crane onsite to finish work on the northeast stair tower and 2) the weather and warmer temperatures needed to fireproof the underside of the elevator decks.
Item 3: Interstate Report/Financial Data
Andy Renfrew, Interstate Parking (IP), shared the following updates: the TIBA parking system is fully installed at the Civic Ramp and working very well; the spring-cleaning schedule for the City-owned parking sites is underway; and Asphalt Maintenance Contractors will be inspecting the condition of the asphalt surfaces to make any repair recommendations to staff.
The Board further discussed the parking lot closures due to upcoming downtown construction, and the parking options available to the parking lot customers affected.
Mr. Renfrew also presented the operations report noting the March financial report will be available at the next Parking Commission meeting.
Item 4: Annual Parking Financial Report
Planning Director Jim Gilmour presented a summary of the 2016 Parking Financial Reports and reviewed the information included in the packet.
Discussion was held regarding the increase in debt service from previous years, the debt service plan for the Roberts Commons Ramp and the Block 9 project, a request for staff to provide a report of the breakdown of the current debt ratio, and the City’s plan for the management of the new parking facilities.
Chairperson Williams also requested IP staff to monetize the following portions of their report: the Time Zone Violations, and the Residential and Service Vehicle Permits.
Item 5: Roberts Commons Ramp Update:
a. RoCo Management Plan – presented after Item b.
Andy Renfrew reviewed the specifics of staff’s proposed plan that was included in the packet. Mr. Renfrew requested the Board’s approval to present this proposal before the City Commission.
Discussion ensued regarding parking designations for the various levels and areas of the ramp, the proposed rate structures, and the type of payment system installed.
Member Walvatne moved approval be recommended to the City Commission. Second by Member Bailly. All Members present voted aye and the motion was declared carried.
b. Parking Agreement – presented before Item a.
Jim Gilmour reviewed the background and legal guidelines staff followed when preparing the draft copy of the Parking Agreement. He explained the changes made to specific sections of the agreement, and requested the Boards review before presenting the final draft to DFI. Mr. Gilmour stated once staff receives DFI’s approval, the final agreement will be presented before the City Commission.
The Board further discussed the State’s guidelines regarding management of the facility, clarification of the termination language in the agreement, valet insurance for the ramp, and providing information to the public for parking in the ramp.
Member Thorson moved approval be recommended to the City Commission. Second by Member Bailly. All Members present voted aye and the motion was declared carried.
Item 6: Updates
a. Parking Meters
Mr. Gilmour stated the Legislature did not approve the bill to eliminate the prohibition of parking meters in North Dakota.
Item 7: Other Business
Mr. Gilmour reported the contract with Duncan Solutions, the software used for the
on-street parking enforcement, expires in June 2018. Mr. Gilmour suggested a task force be established to prepare a Request for Proposals (RFP) for proposals prior to this contract’s expiration.
City Auditor Steve Sprague reviewed the background of the existing contract with Duncan. He suggested the City should explore what other options are available due to technology advancements over the past ten years. Mr. Sprague requested the Board’s approval to proceed with preparing the RFP, to allow time to fully integrate the chosen system that is contracted.
Member Walvatne moved to create a task force to outline and present the parameters to create the RFP for the new contract. Second by Member Bailly. All Members present voted aye and the motion was declared carried.
Member Bailly moved to adjourn the meeting at 10:05 a.m. Second by Member Thorson. All Members present voted aye and the motion was declared carried.