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Housing and Redevelopment Authority

Boards, Commissions & Committees

FARGO HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF FARGO MINUTES OF THE REGULAR MEETING November 13th, 2018

FHRA STAFF PRESENT

Matthew Pike - Amy Rissmann - Tracy Lunak - Angie Hedstrom - Kayla Evenson - Jill Elliott - Steve Eickhoff - Nazar Habib - Caila Strand-Cunha - Kavitha Gundala

FHRA BOARD MEMBERS PRESENT

Karen Moore - Tonna Horsley - Bryce Alme-Johnson

CONSENT AGENDA

BE IT RESOLVED, the FHRA September 2018 and October 2018 minutes are approved unanimously.

MINUTES

BE IT RESOLVED, the FHRA November 2018 Consent Agenda is approved unanimously.

Additions to Agenda

None

REPORTS

Financials

Ms. Lunak reviewed her financials as submitted. She explained progress being made in the finance department for accounting and audit-related activities. She also explained financial reports.

Capital Projects

Steve Eickhoff reviewed his report as submitted. Capital remodels are underway for Scattered Sites. Work on RAD continues. For the New Horizons project, the general contractor has finished multiple stacks and tenants are returning to units. FHRA received a 30% increase from the 2017 fund level, and an additional 11 % was released by HUD for the current year.

Deputy Director

Jill Elliott reviewed her report as submitted. The 2019 Annual Plan was submitted. We are continuing to research for new opportunities for property management and LIHTC compliance. The investigator position was eliminated and a new screening process for applicants is being implemented. It includes having a screening team to review applications which are in question due to their background check.

OLD BUSINESS

Lashkowitz High Rise update

For the COCC analysis, Casterline is doing an audit to study the effects of redevelopment. A meeting with the City of Fargo is scheduled to discuss options. This will begin the process gaining buy-in to make formal plans.

New Horizon update

Compliance and lease up activities are on schedule. Construction is working on the last two stacks.

Property Sales update

Two single standing and one duplex non mission-oriented properties are for sale.

Executive Director job title amendment

BE IT RESOLVED, the motion to change the Executive Director's job title to move from Executive Director to Executive Director/CEO is approved.

Audit - management response to findings

The board asked for more than just an annual update and suggested a quarterly update to financial audits.

NEW BUSINESS

Floodrisk Management Project

Executive Director Matthew Pike has been appointed to the Business Leaders Committee to replace Lynn Fundingsland.

PHAS Score

Ms. Elliott explained the change in the evaluation standards and practices by HUD.

Yardi training

A representative from Yardi recently reviewed our business practices. This representative will be back to FHRA to conduct training.

Sentry Security small claims action

Sentry Security claims FHRA did not follow their contract when it was terminated. There is a hearing scheduled for November 21st in Small Claims court.

Revised applicant screening process

A new process is in place to screen applicants. Management staff will continue to review and refine the new process toward improvements.

Unemployment claims

Amy Rissmann updated the board regarding recent unemployment claims and raised the issue of possibly beginning to pay into unemployment insurance coverage.

2019 rents

We will do an analysis and do a discussion of raising rents for 2019.

The next meeting is scheduled for December 11th, 2018, at 1 :30 PM.