MUNICIPAL AIRPORT AUTHORITY

The Regular Meeting of the Municipal Airport Authority of the City of Fargo, North Dakota, was held Tuesday, November 26, 2019 at 8:00 a.m. in the Airport Boardroom.

The Regular Meeting of the Municipal Airport Authority of the City of Fargo, North Dakota,
was held Tuesday, November 26, 2019 at 8:00 a.m. in the Airport Boardroom.

The members present or absent were as follows:
Present: Linn (via phone), Engen, Lind, Clark, Haugen
Absent: None
Others: Bossart
Chairman Haugen presiding.

Approved the Minutes of the Regular Meeting of the Municipal Airport Authority Held November 12, 2019
Mr. Engen asked if we have yet heard whether or not Mr. Piepkorn is stepping off as the City
Commission’s liaison to the Airport Authority.
Chairman Haugen stated we have not heard anything.
Ms. Linn stated she thinks we should reach out and get some clarification.
Chairman Haugen stated he will make a phone call to the mayor’s office.
Mr. Engen moved to approve the minutes of the Regular Meeting of the Municipal Airport
Authority held November 12, 2019.
Second by Mr. Lind.
All members present voted aye and the motion was declared carried.

Approved the Airport Vouchers Totaling $47,863.30:
Dr. Clark moved to approve the airport vouchers totaling $47,863.30.
Second by Mr. Engen.
On the call of the roll, members Linn, Engen, Lind, Clark, Haugen voted aye.
No member being absent and none voting nay the motion was declared carried.

Approved the Individual Voucher to Mead & Hunt:
Ms. Linn moved to approve the individual voucher in the amount of $4,218.00 to Mead & Hunt
for partial payment request for engineering services in connection with the Runway 26 CAT II Study.
Second by Dr. Clark.
On the call of the roll, members Linn, Engen, Lind, Clark, Haugen voted aye.
No member being absent and none voting nay the motion was declared carried.

Approved the Individual Voucher to Mead & Hunt:
Ms. Linn moved to approve the individual voucher in the amount of $41,800.00 to Mead &
Hunt for partial payment request for engineering services in connection with the Cargo Apron
Expansion Project.
Second by Dr. Clark.
On the call of the roll, members Linn, Engen, Lind, Clark, Haugen voted aye.
No member being absent and none voting nay the motion was declared carried.

Approved the Individual Voucher to Fargo Jet Center:
for the 2019 Co-op Marketing Program.
Second by Dr. Clark.
On the call of the roll, members Linn, Engen, Lind, Clark, Haugen voted aye.
No member being absent and none voting nay the motion was declared carried.
Mr. Darren Hall, Global Marketing Director for Fargo Jet Center, was recognized and stated the Airport Authority has partnered with Fargo Jet Center for a number of years now on their marketing program. He stated they are very grateful for this partnership with the airport. He stated when the program started it was to help Fargo Jet Center reach out further to promote Fargo. He stated the partnership enables them to go to more conferences all over the world and get the message about Fargo and the services offered at the airport. He stated they find they have more success when they meet those potential customers face to face. He stated at the shows they share exhibits with their fuel provider, AvJet, which gives them prime booth space. He stated we have identified at least 15 airports with which we are competing for the flights returning to the United States and needing to clear US Customs.

Chairman Haugen stated yesterday he attended a Global Leadership Coalition event at the Fargo Air Museum. He stated there were business people from all around the state in attendance.
He stated the Coalition is a bipartisan group headquartered in Washington, DC but are focused on
the world and business. He stated he was able to visit with the President and CEO and was able to provide him with information on Hector International Airport and all of the activity and growth at the airport. He stated the staff that attended was impressed as they had never considered Fargo as a stop for Customs when returning from Europe before flying on to Los Angeles.

Approved the Individual Voucher to Sun Electric:
Ms. Linn moved to approve the individual voucher in the amount of $15,900.00 to Sun
Electric for Partial Payment Request #2 (Final) for South General Aviation Lighting Improvement Project.
Second by Dr. Clark.
On the call of the roll, members Linn, Engen, Lind, Clark, Haugen voted aye.
No member being absent and none voting nay the motion was declared carried.

Mr. Dobberstein stated this lighting upgrade has made a huge improvement on the south general aviation area. He stated UPS will probably not have to use their portable light generators. He added that we have already received a request from Fargo Jet Center to do the same upgrade on the North General Aviation Ramp.

Continued Discussion Regarding Banking and Depository Services:
Chairman Haugen stated we received proposals for banking and depository services in October from four banks (Bell Bank, Bremer Bank, First International Bank, US Bank) and the board members have had a chance to review all of the proposals and a selection should be made today.
Ms. Linn stated she did a thorough analysis of the four proposals and she felt First International Bank not only had higher interest rates for deposits but the package they put together was very easy to follow and included some services the others did not include.
Mr. Lind stated he would agree with Ms. Linn. He reviewed them again last night before this meeting to make certain he didn’t miss anything.
Mr. Lind moved to select First International Bank for our banking and depository services.
Second by Ms. Linn.
Dr. Clark stated she agrees. She stated after her reviews of all proposals she came to the same conclusion.
Chairman Haugen called for a vote on the motion.
On the call of the roll, members Linn, Engen, Lind, Clark, Haugen voted aye.
No member being absent and none voting nay the motion was declared carried.
Chairman Haugen stated the only caveat being that we are still waiting for mediation with the City of Fargo.
Ms. Linn stated that we need to keep in mind, whatever the results of mediation, that we do need separate bank accounts. She stated the airport funds cannot be co-mingled with City funds.
Chairman Haugen stated the Federal Aviation Administration has made that very clear and they are adamant about the separation of airport funds.

Continued Discussion Regarding IT/Communication Services:
Mr. Darren Anderson, Assistant Director, was recognized and stated we have received more information since the last meeting and presented a summary of the IT providers. He stated all four companies providing proposals are great companies and are pretty much in the ball park. He stated some do offer more services than others. He stated he has received verification of the security features from all of them so that should not be a concern. He stated they are aware of the timeline in which we are working. He stated there is not a big hurry on their part to get something done. He stated we will have to work with the City of Fargo IT Department during the transition.
Mr. Dobberstein stated after his initial review Corporate Technologies rose to the top. He stated it will be a 60-90 day transition to make certain everything is transferred. He stated in the scope of things it is a very small system and will be very manageable.
Chairman Haugen stated he would like to see us defer this decision for now.

Airport Construction and Security Update:
Mr. Dobberstein stated last week we had FAA staff from Minneapolis and Bismarck, staff from the ND Aeronautics Commission, as well as Mead & Hunt here for a meeting. He stated the FAA has started to have monthly updates with a number of airports as far as programming for funding, which has been very beneficial. He stated we focus a lot on the Capital Improvement Plan and at the December 17 meeting we will have an updated CIP now that we have more information on the SRE Building Project. He stated we have a better idea on how the FAA wants to help us in programming a possible terminal expansion that we hopefully will undertake in 2021 or 2022. He stated the important part for us is that we are currently a non-hub airport and we are on the threshold of being designated a small hub airport. He stated if you are designated small hub, the amount of federal funding for terminal expansion is really non-existent. He stated if you are a non-hub you are eligible for up to $20 million in discretionary funding, but we still need clarification on whether or not the expansion we did in 2008 would count toward that $20 million. He stated we are still waiting for that answer. He stated in working with the state and with the FAA we will try to get some funds programmed for 2021, assuming that the Terminal Expansion Study that will be proposed by Mead & Hunt is in order. He stated that study is a nine to ten month process. He stated the estimate for the expansion of the building is $30-$35 million for the building and more for the expanded apron. He stated the FAA is willing to work with us to try and program some discretionary dollars in 2021. He stated if you receive discretionary funding for a terminal expansion while you are a non-hub, that locks in that funding for you for the duration of the project, even if you change to a small hub during the construction process.

Mr. Jeff Klein, Mead & Hunt, was recognized and stated the plans for the SRE Building Project will be submitted to the FAA tomorrow for the eligibility review. He stated that report should
come back in January.
Mr. Dobberstein stated in 2020 we will be putting that project out for bid along with the Cargo
Ramp Expansion Project.
Mr. Dobberstein stated we have received some answers from the City of Fargo Waste Water on what they would charge to dispose of the glycol from the cargo ramp. He stated the material will be trucked for the interim but the long term plan is to pipe it to the lagoons. He added that if testing of the captured material shows to be below certain levels we can also just let it flow, as we have done in the past.
Mr. Dobberstein stated UPS has selected a Fargo architect for their building projects in Fargo and Cedar Rapids. He stated that Bemidji Aviation is also looking at building a hangar in the cargo area.

The meeting of the Municipal Airport Authority was adjourned until the next Regular Meeting
to be held Tuesday, December 17, 2019 at 8:00 a.m.
Time at adjournment was 8:29 a.m.