MUNICIPAL AIRPORT AUTHORITY

The Regular Meeting of the Municipal Airport Authority of the City of Fargo, North Dakota, was held Tuesday, June 25, 2019, at 8:00 a.m. in the Airport Boardroom.

The members present or absent were as follows:
Present: Linn, Lind, Clark, Haugen
Absent: Engen
Others: Bossart

Chairman Haugen presiding.

Approved the Airport Vouchers Totaling $50,247.91:
Mr. Lind moved to approve the airport vouchers totaling $50,247.91. Second by Ms. Linn.
On the call of the roll, members Linn, Lind, Clark, Haugen voted aye. Absent and not voting: Engen
The motion was declared carried.

Approved the Individual Voucher to Interstate Improvement:
Dr. Clark moved to approve the individual voucher in the amount of $921,154.36 to Interstate Improvement for Partial Payment Request #1 for construction of the Dakota Drive Pavement Rehabilitation, AIP48.
Second by Ms. Linn.
On the call of the roll, members Linn, Lind, Clark, Haugen voted aye. Absent and not voting: Engen
The motion was declared carried.

Approved the Individual Voucher to Interstate Improvement:
Dr. Clark moved to approve the individual voucher in the amount of $29,945.90 to Interstate Improvement for Partial Payment Request #1 for construction of the non-AIP eligible portion of the Dakota Drive Pavement Rehabilitation.
Second by Ms. Linn.
On the call of the roll, members Linn, Lind, Clark, Haugen voted aye. Absent and not voting: Engen
The motion was declared carried.

Approved the Individual Voucher to Strata Corporation:
Dr. Clark moved to approve the individual voucher in the amount of $8,890.25 to Strata Corporation for Partial Payment Request #2 (Final) for construction of the Dakota Drive Lighting Rehabilitation Project, AIP48.
Second by Ms. Linn.
On the call of the roll, members Linn, Lind, Clark, Haugen voted aye. Absent and not voting: Engen
The motion was declared carried.

Approved the Individual Voucher to Mead & Hunt:
Dr. Clark moved to approve the individual voucher in the amount of $83,600.00 to Mead & Hunt for partial payment request for engineering services in connection with the Cargo Apron Expansion, Phase IV, AIP49.
Second by Ms. Linn.
On the call of the roll, members Linn, Lind, Clark, Haugen voted aye. Absent and not voting: Engen
The motion was declared carried.

Approved the Individual Voucher to Mead & Hunt:
Dr. Clark moved to approve the individual voucher in the amount of $3,515.00 to Mead & Hunt for partial payment request for engineering services in connection with the CAT-II Runway 26 Approach Study.
Second by Ms. Linn.
On the call of the roll, members Linn, Lind, Clark, Haugen voted aye. Absent and not voting: Engen
The motion was declared carried.

Approved the Individual Voucher to Mead & Hunt:
Dr. Clark moved to approve the individual voucher in the amount of $41,600.98 to Mead & Hunt for partial payment request for engineering services in connection with the Dakota Drive Pavement Rehabilitation Project, AIP48.
Second by Ms. Linn.
On the call of the roll, members Linn, Lind, Clark, Haugen voted aye. Absent and not voting: Engen
The motion was declared carried.

Approved the Individual Voucher to Mead & Hunt:
Dr. Clark moved to approve the individual voucher in the amount of $3,923.75 to Mead & Hunt for partial payment request (Final) for engineering services in connection with the Dakota Drive Lighting Upgrade Project, AIP48.
Second by Ms. Linn.
On the call of the roll, members Linn, Lind, Clark, Haugen voted aye, Absent and not voting: Engen
The motion was declared carried.

Approved the Individual Voucher to Bert's Truck Equipment:
Dr. Clark moved to approve the individual voucher in the amount of $142,123.00 to Bert's Truck Equipment for accessories (truck box, plow, sprayer, etc.) for the 2019 International Truck (state bid price).
Second by Ms. Linn.
On the call of the roll, members Linn, Lind, Clark, Haugen voted aye. Absent and not voting: Engen
The motion was declared carried.

Approved the Individual Voucher to IER, Inc.:
Dr. Clark moved to approve the individual voucher in the amount of $24,996.00 to IER, Inc. for (12) Series 300 Charging Station Power Poles for the Departure Lounge gate areas (MAA approved 6/11/19).
Second by Ms. Linn.
On the call of the roll, members Linn, Lind, Clark, Haugen voted aye. Absent and not voting: Engen
The motion was declared carried.

Approved the Individual Voucher to Deere & Company:
Dr. Clark moved to approve the individual voucher in the amount of $140,398.08 to Deere & Company for a 2019 John Deere 6155 M Cab Tractor (MAA approved 2/26/29 – Sourcewell Public Bid Consortium).
Second by Ms. Linn.
On the call of the roll, members Linn, Lind, Clark, Haugen voted aye. Absent and not voting: Engen
The motion was declared carried.

Approved the Individual Voucher to Moorhead Electric:
Dr. Clark moved to approve the individual voucher in the amount of $85.00 to Moorhead Electric for utility locates for the Dakota Drive Pavement Rehabilitation Project, AIP48.
Second by Ms. Linn.
On the call of the roll, members Linn, Lind, Clark, Haugen voted aye. Absent and not voting: Engen
The motion was declared carried.

Received Communication from Sheryll Clapp Regarding Lease Extension:
The communication from Sheryll Clapp dated June 13, 2019, was received and filed without objection.
Kevin and Sheryll Clapp were recognized. Ms. Clapp stated they have had the lease for the gift shop for the last 20 years and the lease is up for renewal October 1, 2019. She stated the operation started as a little shop and then when the terminal building was expanded they also expanded their gift shop space and then when there were no other services in the departure lounge they added vending machines, and then later the kiosk in the departure lounge with an expansion to that later. Ms. Clapp stated they try to keep on top of things and carry regional products along with a wide variety of other items. She stated they are on pace for record sales this year. She stated they are putting some of their profits back into improvements in the shop and also into human resources. She stated the job market is challenging and they are trying to be competitive with pay and benefits. She stated one of their goals is to expand as the terminal building expands. She stated they do have a website and they are also looking to expand and improve that.
Mr. Clapp stated the website is helpful for those customers who do not have a lot of time to shop while they are in the terminal.
Mr. Dobberstein stated the Clapps always have access to our social media to promote the gift shop. He stated he feels the Clapps have done a phenomenal job. He stated we hear compliments all of the time, even from locals who find things at the airport they cannot find elsewhere in town.
Ms. Linn asked if there was anything the board could do to help the giftshop.
Mr. Clapp stated he could not think of anything for right now. He stated he thinks their growth is going to be on the kiosk side. He stated the space is limited and the sales are quite different but the kiosk sales are probably about 45% of their sales.
Mr. Dobberstein stated the next terminal expansion to the east should provide significantly more space for restaurant and giftshop operations.
Mr. Lind moved to approve the request from Kevin and Sheryll Clapp for a five-year extension to the airport giftshop lease.
Second by Ms. Linn.
All members present voted aye and the motion was declared carried.

Received Proposal from Johnson Controls to Upgrade Security Camera System (Sourcewell Contract Price):
The communication from Johnson Controls dated June 21, 2019, was received and filed without objection.
Mr. Darren Anderson was recognized and stated this proposal replaces the server for our security camera system in the terminal building. He stated the server is 11 years old and needs to be replaced. He stated this does not include any cameras; all of those are still fine. He stated the new server would allow us to add cameras or upgrade the system with high definition cameras. He added the pricing is using a Sourcewell contract.
Ms. Linn moved to approve the proposal from Johnson Controls to upgrade the server for the security camera system in the Westside Terminal.
Second by Dr. Clark.
Mr. Dobberstein stated we will be able to recover these costs in a PFC application. All members present voted aye and the motion was declared carried.

SRE Building Project Update:
Mr. Terry Stroh, TL Stroh Architects, was recognized and presented options for the SRE building project. He stated after meetings with airport staff to discuss their needs they have come up with three options:

Option 1 – Add on to the existing maintenance shop.

Option 2 – Construct a new building for the largest pieces of equipment

Option 3 – Construct a new building on a new site on the airfield

Mr. Stroh stated one of the main issues with the existing building is the size of the doors. He stated adding on to the existing building would require great effort and you would be spending money on changing the doors but you do not really gain any space for that money spent. He stated a new building would not disturb the existing pavement as it would be located south of the existing facility which is now green space. He stated in the meetings with airport staff they indicated the need for an additional service bay, more office space and lounge space. He stated the existing sand room is inadequate in size. Mr. Stroh stated they discussed the new building housing the eight largest pieces of equipment with eight overhead doors with a drive through concept for the equipment. He added that technology on overhead doors today has made them extremely energy efficient so we could install eight doors and the building would be as energy efficient as if it had only two overhead doors.
Mr. Stroh stated going with a new building, rather than adding on to the existing building, would cause no issues for the staff and their operation. He stated that is probably the best option economically. He added that he is amazed at how the airport staff has been able to get everything they have in the existing building. He stated Option 3 would probably cost twice as much as Option #2. Mr. Stroh stated they are going to begin the process with the FAA to review the eligibility of each component of the building after the board has given them the direction to take based on these three options presented today.
Mr. Dobberstein suggested the additional service bay added to the existing building could be an alternate to the project.
Mr. Stroh stated the existing building was well built and is in good shape. He stated they would suggest a generator in the new building to power both buildings.
After further discussion, it was the consensus of the board to direct TL Stroh Architects to proceed with Option #2.

Receive Preliminary CY2020 Budget:
Mr. Dobberstein presented the proposed CY2020 budgets for operations and maintenance and the improvement fund. He stated he does not anticipate any significant changes but if there are any he will bring those back to the board.
The proposed CY2020 Budget was received and filed without objection.

Certified Mill Levy to the Board of City Commissioners for 2020 Improvements, As Per Section 2-06-14 of the North Dakota Century Code:
Dr. Clark moved to certify to the Board of City Commissioners a mill levy amount of $1.25 million, not to exceed 2.0 mills, as per Section 2-06-14 of the North Dakota Century Code, for 2020 improvements.
Second by Ms. Linn.
All members present voted aye and the motion was declared carried.

Airport Construction and Security Update:
Mr. Dobberstein stated the Dakota Drive improvement project is complete except for the striping. He stated Interstate Improvements did a great job on the project, along with Northern Improvement with whom they subcontracted for the pavement replacement areas. Mead & Hunt will be putting together final payment requests.
Mr. Darren Anderson was recognized and stated we did receive confirmation that we will be getting new x-ray machines at the checkpoint, but we do not have any more specifics at this time.
Mr. Dobberstein stated at the AAAE Annual Conference there was discussion on the upcoming “Real ID” requirement effective October 2020. He stated many airports are putting notices at the checkpoint to make passengers aware of the requirement for a Read ID if you do not have a passport.
Mr. Dobberstein stated Mead & Hunt is putting together a proposal to reconstruction the car rental ready lot east of the terminal building. He stated he has been discussing with Chairman Haugen the possibility of implementing a Concessionaire Recovery Fee for capital improvements we have made for the car rental operations. He stated if we work with the car rental agencies we may be able to add this recovery fee of up to $3.00 on every car rental contract. He stated the agencies at the airport have about 60,000 to 70,000 contracts per year. He stated we might be able to include the expenditures the agencies have made in their service facility. He stated he will work with the owners over the next few months on this. He stated this is a very common fee for car rental contracts at most airports.

Adopted Resolution of Appreciation to Victor Gelking:
Mr. Lind offered the following resolution of appreciation and moved its adoption:

WHEREAS, the Municipal Airport Authority would like to recognize its long standing relationship with Mr. Victor Gelking, Vic’s Aircraft Sales, and
WHEREAS, Mr. Gelking has owned and operated his business on Hector Airport for many years has now sold his hangar, and
WHEREAS, the Municipal Airport Authority and the entire aviation community has appreciated the efforts of Mr. Gelking to further the development of aviation through pilot training and aircraft sales, and
WHEREAS, the Municipal Airport Authority has appreciated the dedication of Mr. Gelking and his love for flying and his desire to pass that love on to countless others over the years.
NOW, THEREFORE, BE IT RESOLVED, That the Municipal Airport Authority does hereby thank Mr. Gelking for his contributions to aviation and wishes him the best in his future endeavors.
BE IT FURTHER RESOLVED, That this resolution be inscribed upon the permanent minutes of the Municipal Airport Authority and a certified copy of the herein resolution be forwarded to Mr. Victor Gelking.

Second by Ms. Linn.
All members present voted aye and the resolution was declared to have been duly passed and adopted.

The meeting of the Municipal Airport Authority was adjourned until the next Regular Meeting to be held July 23, 2019.