MUNICIPAL AIRPORT AUTHORITY
The Regular Meeting of the Municipal Airport Authority of the City of Fargo, North Dakota, was held Tuesday, August 27, 2019, at 8:00 a.m. in the Airport Boardroom.
The members present or absent were as follows:
Present: Engen, Clark, Haugen
Absent: Linn
Others: Bossart
Approved the Minutes of the Regular Meeting of the Municipal Airport Authority Held August 13, 2019:
The minutes of the Regular Meeting of the Municipal Airport Authority held August 13, 2019, were approved without objection.
Approved the Airport Vouchers Totaling $65,548.35:
Dr. Clark moved to approve the airport vouchers totaling $65,548.35. Second by Mr. Lind.
On the call of the roll, members Engen, Lind, Clark, Haugen voted aye. Absent and not voting: Linn
The motion was declared carried.
Approved the Individual Voucher to Mead & Hunt:
Mr. Engen moved to approve the individual voucher in the amount of $4,921.00 to Mead & Hunt for partial payment request for engineering services in connection with the Runway 36 CAT-II Feasibility Study.
Second by Dr. Clark.
On the call of the roll, members Engen, Lind, Clark, Haugen voted aye. Absent and not voting: Linn
The motion was declared carried.
Approved the Individual Voucher to Mead & Hunt:
Mr. Engen moved to approve the individual voucher in the amount of $58,520.00 to Mead & Hunt for partial payment request for engineering services in connection with the Cargo Apron Expansion – Phase IV, AIP49.
Second by Dr. Clark.
On the call of the roll, members Engen, Lind, Clark, Haugen voted aye. Absent and not voting: Linn
The motion was declared carried.
Approved the Individual Voucher to Mas Airport Services:
Mr. Engen moved to approve the individual voucher in the amount of $1,500.00 to Mas Airport Services for the independent fee review for SRE Building Project architectural services contract.
Second by Dr. Clark.
On the call of the roll, members Engen, Lind, Clark, Haugen voted aye. Absent and not voting: Linn
The motion was declared carried.
Received Communication from EideBailly Regarding SP Plus Financial Review:
The communication from EideBailly dated August 12, 2019, was received and filed without objection.
Mr. Dobberstein stated we retained the services of EideBailly to conduct a financial review of SP Plus. He stated the review was for the fiscal year ended June 30, 2019, which covered months in the previous contract and some in the new contract effective January 1, 2019. He stated they tested multiple transactions from July 1, 2018 through June 30, 2019. The report shows that no exceptions were found as a result of this procedure.
Received Bids and Recommendation of Award for the South General Aviation Area Ramp Lighting Improvements:
Mr. Dobberstein stated Mead & Hunt solicited bids for us from some local contractors to do some lighting improvements in the south general aviation area. He stated the existing fixtures on the poles are old incandescent so they will be modified and replaced with LED fixtures.
He stated we received bids from two contractors as follows:
Sun Electric $49,000.00
Moorhead Electric $58,850.00
Mr. Lind stated he would like to see some lighting improvements to the area between the West Winds t-hangar building and the Cass County Law Enforcement Center. He stated the ramp in that area is very narrow and when it is dark it is difficult for pilots to see when taxiing aircraft.
Mr. Dobberstein stated we can take a look at that.
Mr. Lind moved to receive the bids and award the south general aviation area ramp lighting improvement project to the low bidder, Sun Electric, based on their bid of $49,000.00.
Second by Mr. Engen.
All members present voted aye and the motion was declared carried.
Received Update on SRE Building Project:
Mr. Terry Stroh, TL Stroh Architects, was recognized and stated he would like to clarify the timeline on the SRE Building Project. He stated there may have been some misunderstanding about getting the project started this fall for use this winter. He stated the plan was to bid the project this fall but he would like to see us slow that down a bit so we don’t rush the engineering work that needs to be done prior to bidding. He stated if we bid the project in December with a spring 2020 start we will probably see more interest from contractors. He stated right now contractors are busy getting projects buttoned up for winter so they would not be as interested as they would be in December. He stated with a spring start the contractors can get materials ordered over the winter and will be able to get started right away in the spring. He stated we are trying to get every inch possible qualified for FAA/AIP funding and that will give us ample time to work on that.
Mr. Dobberstein stated the roof on the existing shop building is at the end of its useful life and asked if we can add that as an alternate to this project, even though it is not eligible for any federal funding.
Mr. Stroh stated it would be a good idea to have both roofs done in the same project. He added they will continue to have meetings with airfield staff and work on the plans for the building.
Receive Update on Cargo Apron Expansion Project:
Mr. Jeff Klein, Mead & Hunt, was recognized and reported on the Cargo Apron Expansion Project. He stated right now they are working through the capture and treatment of the de-icing fluid that the cargo operators use. He stated that has to be dealt with so the airport can stay compliant with the storm water permit. He stated we originally thought we could take the runoff from the ramp with the glycol and discharge it into the sanitary sewer system. He stated the wastewater treatment plant is not in support of that idea so we are looking at some alternative options. He stated the preferred alternative is to take all of the runoff and get it up to the lagoons. He stated to do that we would need a lift station and a forced main, which would require easements to cross Drain 10, etc. He stated until we have an agreed-upon solution we cannot complete the design for the apron. He stated it is our hope to have the project bid just after the first of the year with a spring 2020 start of construction. He stated we could get into a situation where we have to have the storm water capture portion of the project bid separately so we do not delay construction of the apron.
Mr. Dobberstein stated in 2021 or 2022 the City of Fargo should have new digesters at the wastewater treatment plant and if the concentration of the runoff is at a certain level he thinks they would be agreeable to allow us to dump it right into the digesters, which actually helps their process. He stated that still has to be determined. He stated the more pure the glycol is upon capture the more likely they would take it in their digesters.
Mr. Klein stated there would still be the problem of getting it there, either by forced main or trucking it there.
Mr. Dobberstein stated we will continue to work on this issue.
Mr. Dobberstein stated UPS is in the process right now of putting out a RFQ for architects and engineers for building projects in three cities, Fargo, Cedar Rapids and Tampa. He stated they may hire one firm to do all three or they may split it up. He stated their goal is to have plans and specs finished by February so they can get bids to start the projects in the spring.
Received Update on Airport Information Center Staff:
Mr. Dobberstein stated Nancy Olson, Lutheran Social Services, provided him with a worksheet to complete for a possible MOU with the RSVP (Retired Senior Volunteer Program), which is a federal program. He stated he did clarify with Ms. Olson that these volunteer positions have never been positions that have been paid for by the Municipal Airport Authority so they should qualify for the RSVP program. He stated if they get a negative response from their federal contacts we will have to come up with a different plan. He stated he will complete the forms and submit them and report at the next meeting.
Airport Construction and Security Update:
Mr. Dobberstein stated there is nothing to report on security.
Mr. Dobberstein stated we received the results of the independent fee review conducted by Mas Airport Services for the proposed contract for architectural services from TL Stroh Architects for the SRE Building Project. He stated that review came back favorable and the TL Stroh fee was well in line so the contract was signed and returned to TL Stroh.
Mr. Dobberstein stated at the last meeting we discussed the fact that we did not receive any bids for the airfield pavement marking project but decided to move forward with restriping at least the critical areas before the FAA certification inspection this fall. He stated we found only one contractor that would take the project, NorthStar Safety, Inc., and their proposal was $183,000.00. He stated they should be able to get started in the next week or so.
Mr. Henry Swedberg, Airfield Supervisor, stated we are working with the airlines on some runway closures during daylight hours so the project can be complete in less time.
Other Business:
Mr. Dobberstein stated we will be having just one meeting in September, September 24, as he will be attending the National Foreign Trade Zone Conference on September 10.
Mr. Dobberstein stated we did publish an RFP for Professional Employment Services and those are due September 16.
The meeting of the Municipal Airport Authority was adjourned until the next Regular Meeting to be held Tuesday, September 24, 2019, at 8:00 a.m.