Airport Authority - January 23, 2018 Minutes

The Regular Meeting of the Municipal Airport Authority of the City of Fargo, North Dakota, was held Tuesday, January 23, 2018, at 8:00 a.m. in the Airport Boardroom.
The members present or absent were as follows:
Present: Linn, Haugen, Clark
Absent: Blazek, Kilander
Chairman Clark presiding.

Approved the Minutes of the Annual Meeting of the Municipal Airport Authority Held January 9, 2018:
The minutes of the Annual Meeting of the Municipal Airport Authority held January 9, 2018, were approved without objection.

Approved the Airport Vouchers Totaling $48,538.25:
Gen. Haugen moved to approve the airport vouchers totaling $48,538.25.
Second by Ms. Linn.
On the call of the roll, members Linn, Haugen, Clark voted aye.
Absent and not voting: Blazek, Kilander
The motion was declared carried.

Approved the Individual Voucher to Mead & Hunt:
Ms. Linn moved to approve the individual voucher in the amount of $2,423.05 to Mead & Hunt for partial payment request for engineering services in connection with the Employee Parking Lot Reconstruction and Expansion Project.
Second by Gen. Haugen.
On the call of the roll, members Linn, Haugen, Clark voted aye.
Absent and not voting: Blazek, Kilander
The motion was declared carried

Approved the Individual Voucher to Mead & Hunt:
Ms. Linn moved to approve the individual voucher in the amount of $13,660.87 to Mead & Hunt for partial payment request for engineering services in connection with the Taxiway A and A1 Reconstruction Project, AIP47.
Second by Gen. Haugen.
On the call of the roll, members Linn, Haugen, Clark voted aye.
Absent and not voting: Blazek, Kilander
The motion was declared carried.

Received Request from Shaw Investments to Extend Eastside Terminal Lease:
The communication from Mr. Jim Shaw dated January 15, 2018, was received and filed without objection.
Mr. Dobberstein stated Mr. Shaw leases office space on the second floor in the Eastside Terminal and he requesting a one-year extension effective February 1, 2018.
Gen. Haugen moved to approve the one-year extension.
Second by Ms. Linn.
All members present voted aye and the motion was declared carried.

Received Communication from Cogi, Inc. Requesting Additional Space in the Eastside Terminal:
Mr. Dobberstein stated Cogi, Inc. began renting office space in the Eastside Terminal in December and has requested through Mr. Rick Flacksbarth, Cityscapes Development, to lease a second office on the second floor effective February 1. He stated Attorney Bossart has drafted a lease amendment adding this space to follow the terms of the original lease which expires November 30, 2018.
Ms. Linn moved to approve the request from Cogi, Inc. to lease a second office space in the Eastside Terminal effective February 1, 2018.
Second by Gen. Haugen.
All members present voted aye and the motion was declared carried.

Received State Bid Proposal from Nelson Auto Center to Replace Operations Pickup:
The state bid proposal from Nelson Auto Center dated January 17, 2018, was received and filed without objection.
Mr. Dobberstein stated we have one unit approaching 170,000 miles that we would like to rotate out and place on the City's auction in the spring. He stated the new unit would replace the one currently used by the building/landside operations supervisor and his current unit will be transferred to airfield operations. He stated we have purchased a number of vehicles off the state bid contract.

Gen Haugen moved to approve the purchase of a 2018 Dodge Ram 1500 4WD Quad Cab via the state bid through Nelson Auto Center for a price of $24,752.00.
Second by Ms. Linn.
All members present voted aye and the motion was declared carried.

Discussed Airlines Lease and Operating Agreement Extensions:
Mr. Dobberstein stated when we expanded the terminal building in 2008 we entered into lease and operating agreements with the airlines effective December 1, 2009 for a five year period. Effective January 1, 2014 we had a five-year extension and December 31, 2018 is the end of that five-year extension. He stated he has been visiting with the airline property representatives and we are working on probably another five-year extension to the current lease and operating agreement. He stated he might engage Mr. John Decoster, Trillion Aviation, who helped us develop our current agreement. He stated Mr. Decoster might have some recommendations on language changes or additions since it has been a number of years since the agreement was drafted.

Received Final GSA Lease Agreement Extension for TSA Space:
Mr. Dobberstein stated the General Services Administration (GSA) negotiates all of the leases for the the leases for the Transportation Security Administration (TSA). He stated the current lease for the TSA space in the Westside Terminal expires at the end of this month. He stated we put forth a ten-year lease with five years firm and a 3% annual escalator. He stated they have signed and returned the lease to us.

Airport Construction and Security Update:
Mr. Dobberstein stated Mr. Terry Stroh, TL Stroh Architects, was not able to be here today but they are working on getting out the bid proposal for the replacement of the panels on the east side of the terminal building.

Mr. Dobberstein stated Mr. Andy Platz, Mead & Hunt, was planning to be here today but because of weather yesterday he was not able to make it. He stated we were planning to meet with the FAA Airports District Office to discuss our project for the year but we do not know what that project will be at this point. He stated that this is the final year of the engineering services contract so we will be advertising a request for qualifications sometime this summer.

The meeting of the Municipal Airport Authority was adjourned until the next Regular Meeting to be held Tuesday, February 13, 2018 at 8:00 a.m.
Time at adjournment was 8:13 a.m.