Airport Authority - June 27, 2017 Minutes
The Regular Meeting of the Municipal Airport Authority was held Tuesday, June 27, 2017, at 8:00 a.m. in the Airport Boardroom.
The members present or absent were as follows:
Present: Clark, Linn, Kilander, Haugen, Blazek
Absent: None
Others: Bossart
Chairman Blazek presiding.
Approved the Minutes of the Regular Meeting of the Municipal Airport Authority Held June 13, 2017:
The minutes of the Regular Meeting of the Municipal Airport Authority held June 13, 2017, were approved without objection.
Approved the Airport Vouchers Totaling $50,871.24:
Mr. Kilander moved to approve the airport vouchers totaling $50,871.24.
Second by Clark.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Approved the Individual Voucher to Mead & Hunt:
Dr. Clark moved to approve the individual voucher in the amount of $7,033.10 to Mead & Hunt for partial payment request for engineering services in connection with the Terminal Taxiway and Taxiway A Reconstruction, Project AIP46.
Second by Ms. Linn.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Approved the Individual Voucher to Pro Landscapers:
Dr. Clark moved to approve the individual voucher in the amount of $29,518.00 to Pro Landscapers for installation of trees along Joe Parmer Drive as per bid approved March 28, 2017 meeting.
Second by Ms. Linn.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Approved the Individual Voucher to Wesley Schon:
Dr. Clark moved to approve the individual voucher in the amount of $750.00 to Wesley Schon, PE, for the independent engineering fee review for the Cargo Apron and North GA Taxilane Expansion Project (APFC08).
Second by Ms. Linn.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Approved the Individual Voucher to Wesley Schon:
Dr. Clark moved to approve the individual voucher in the amount of $750.00 to Wesley Schon, PE, for the independent engineering fee review for the Taxiway A and A1 Reconstruction, Project AIP47.
Second by Ms. Linn.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Received Proposed Ground Lease With SALAD DAYS AVIATION for North General Aviation Area Hangar:
Mr. Dobberstein stated this is the Joel Jorgenson hangar that was presented to us a number of months ago. He stated Mr. Jorgenson is slowly working through the process and right now is working with Mead & Hunt on the engineering aspects. He stated the lease agreement is ready for approval, subject to getting a legal description. He stated the reason the legal description has not been completed is that they are still working their way through City Inspections because our direction to Mr. Jorgenson is that he build as close to the Schatz hangar as possible.
Mr. Kilander moved to approve the proposed ground lease with SALAD DAYS Aviation for a proposed hangar in the North General Aviation Area, subject to receiving a legal description.
Second by Gen. Haugen.
Mr. Dobberstein stated the proposed hangar is a four unit building with a 100' x 140' footprint with the extra 5'. He stated the proposed lease does include the caveat that if they do not begin construction by December 1, 2017, they can walk away from the lease.
Chairman Blazek called for a vote on the motion.
All members present voted aye and the motion was declared carried.
Received Proposed Third Amendment to Ground Lease for MDC Fargo LLC, for Expanded Lease Area for Cargo Operations:
Mr. Dobberstein stated the third amendment to the ground lease with MDC Fargo LLC has been prepared and is for the extra 30,000 square feet of ground service equipment expansion to accommodate Federal Express. He stated the rate on this is 25 cents per square foot. He stated this amendment also includes approximately 110,000 square feet of area for future expansion. The rent on this area will be based on current lease rates for our farmland. He stated the airport will continue to maintain the area. Gen. Haugen moved to approve the third amendment to the ground lease for MDC Fargo LLC.
Second by Ms. Linn.
All members present voted aye and the motion was declared carried.
Authorized Attendance at the AAAE National Airports Conference, October 1-4, 2017, Las Vegas, NV:
Mr. Kilander moved to authorize attendance by board members and staff at the AAAE National Airports Conference, October 1-4, 2017, Las Vegas, NV.
Second by Dr. Clark.
All members present voted aye and the motion was declared carried.
Discussed Project to Replace Exterior Panels on Westside Terminal:
Mr. Dobberstein stated that about a year ago our building supervisor noticed the exterior panels on the east side of the terminal building are rusting. Mr. Joe Jenni, TL Stroh Architects, came out a took a look at the panels and had TF Powers give us an idea of what it would cost to replace the panels. He stated they estimated $46,500 for the main area and an alternate of $25,200 to add the stair tower.
Mr. Dobberstein stated our purchasing policy allows for expenditures between $15,000- $100,000 to get formal bids, informal bids, or we can award the project to TF Powers. He stated we could have TL Stroh draw up a bid document and get informal bids from three contractors.
In answer to a question from Chairman Blazek, Mr. Dobberstein stated any future expansion plans of the terminal would not directly involve this area. He added that he would definitely include the stair tower so that the panels match. Mr. Kilander moved to direct TL Stroh Architects to draw up specifications to get informal bids to replace the exterior panels on the east side of the Westside Terminal.
Second by Ms. Linn.
Chairman Blazek asked what the architectural fee would be.
Mr. Dobberstein stated if the project got extremely detailed it could be as high as $15,000 but he thought it would be more like $5,000.
All members present voted aye and the motion was declared carried.
Received Update Regarding Passenger Survey:
Mr. Dobberstein stated starting tomorrow, SP+ (Standard Parking) will begin conducting a passenger survey collecting data on how passengers get to the airport. He stated they will be conducting this survey two to three days a month over a period of one year using their area managers as well as Fargo staff to conduct the survey. He stated they are doing this at no cost to the airport. He stated at the conclusion of each period they will provide updated data to us.
Received Request to Renew Listing Agreement with Cityscapes Development for Eastside Terminal:
Mr. Dobberstein stated he is recommending we renew our listing agreement with Cityscapes Development for the Eastside Terminal building for one year. He stated Mr. Rick Flacksbarth has been doing a great job for us.
Mr. Kilander stated he reviewed the listing agreement and moved to approve the request to renew the listing agreement with Cityscapes Development for the Eastside Terminal.
Second by Dr. Clark.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Airport Construction and Security Update:
Mr. Jeff Klein, Mead & Hunt, was recognized and stated yesterday Northern Improvement
started work on the cargo apron expansion.
Mr. Dobberstein stated the environmental assessments for both the Berg/Sahl hangar project and the Fargo Air Museum addition cleared yesterday.
Other Business:
Mr. Dobberstein stated yesterday he and Attorney Bossart met with City of Fargo representatives (Mike Redlinger, Nancy Morris, Erik Johnson) regarding the deed restrictions. Attorney Bossart gave an update on the deed restriction process.
Mr. Dobberstein stated the Fargo Police Department will be taking over the law enforcement
duties at the checkpoint on July 3.
Mr. Dobberstein stated Mr. Jeff Klein, Mead & Hunt, is working on our employee parking lot
rehabilitation and expansion.
Mr. Klein stated the board directed him to come up with plans for a 100-200 space overflow lot in the area south and west of the control tower. He stated this area has been used in the past for an overflow lot and it is shown on the Airport Master Plan as possible future parking.
After discussion of various options, Mr. Kilander recommended moving forward with the 80 space expansion of the employee parking lot which could be used for overflow of passenger parking during peak times which would provide close proximity parking without expanding into a whole new area.
Chairman Blazek asked how we would address mixing passenger cars with permitted employee vehicles.
Mr. Dobberstein stated we could control that with signage and possibly work with SP+ on a hang tag for those vehicles.
Mr. Klein stated he also had that thought and then it eliminates the need for additional walkways.
Gen. Haugen gave a report on the Drone Focus Conference he attended, which was held in Fargo May 31-June 1, 2017.
Chairman Blazek stated he would like to have facility tours of the various areas of the airport for the board members. He would like those to be scheduled for about one hour after each of the next three or four meetings.
Mr. Dobberstein stated he would make those arrangements and schedule the first tour for the next meeting.
Mr. Kilander stated he and Ms. Linn are on the subcommittee for salary review and he reported that they have met and have received the salary study information. He stated before making a recommendation to the board they are going to review the Executive Director's job description and come up with a job evaluation.
The meeting of the Municipal Airport Authority was adjourned until the next regular meeting to be held Tuesday, July 11, 2017 at 8:00 a.m.
Time at adjournment was 9:03 a.m.