Airport Authority - June 13, 2017 Minutes

The Regular Meeting of the Municipal Airport Authority of the City of Fargo, North Dakota, was held Tuesday, June 13, 2017 at 8:00 a.m. in the Airport Boardroom.

The members present or absent were as follows:
Present: Clark, Linn, Kilander, Haugen, Blazek
Absent: None
Others: Bossart
Chairman Blazek presiding.

Approved the Minutes of the Regular Meeting of the Municipal Airport Authority Held May 23, 2017:
The minutes of the Regular Meeting of the Municipal Airport Authority held May 23, 2017 were approved as amended.

Received Update from ND Air National Guard on MQ-9:
Col. Mitch Johnson, NDANG, was recognized and gave an update on the MQ-9 aircraft. He stated one of the aircraft is on the base and the second one is arriving today. He stated over the next two months the aircraft will be in some state of assembly. He stated at this point they are not able to give a date the aircraft will be operational.

Chairman Blazek stated he does not know what the Guard has planned as far as a ceremony or ribbon cutting, but on behalf of the board he would like to offer any participation by the Airport Authority to lend support.

Approved the Airport Vouchers Totaling $44,098.63:
Mr. Kilander moved to approve the airport vouchers totaling $44,098.63.
Second by Dr. Clark.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.

Approved the Individual Voucher to Mead & Hunt:
Dr. Clark moved to approve the individual voucher in the amount of $6,392.39 to Mead & Hunt for partial payment request for engineering services in connection with the Taxiway A Reconstruction Project, AIP45.
Second by Linn.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.

Approved the Individual Voucher to Mead & Hunt:
Dr. Clark moved to approve the individual voucher in the amount of $3,145.39 to Mead & Hunt for partial payment request for engineering services in connection with the cargo project.
Second by Linn.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.

Approved the Individual Voucher to Mead & Hunt:
Dr. Clark moved to approve the individual voucher in the amount of $3,168.00 to Mead & Hunt for partial payment request for engineering services in connection with the Employee Parking Lot Reconstruction and Expansion Project.
Second by Linn.
On the call of the roll members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.

Approved the Individual Voucher to Mead & Hunt:
Dr. Clark moved to approve the individual voucher in the amount of $26,680.00 to Mead & Hunt for partial payment request for engineering services in connection with the Taxiway A & A1 Reconstruction - Design, Project AIP47.
Second by Linn.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.

Approved the Individual Voucher to Mead & Hunt:
Dr. Clark moved to approve the individual voucher in the amount of $2,176.00 to Mead & Hunt for partial payment request for engineering services in connection with the PFC Application #8.
Second by Linn.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.

Approved the Individual Voucher to Sixel Consulting Group:
Dr. Clark moved to approve the individual voucher in the amount of $1,464.12 to Sixel Consulting Group for consulting fees for the Jumpstart Conference, June 5-7, 2017.
Second by Linn.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.

Approved the Individual Voucher to Flint Communications:
Dr. Clark moved to approve the individual voucher in the amount of $7,631.90 to Flint
Communications for partial payment request for 2017 Airport Marketing Program.
Second by Linn.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.

Approved the Individual Voucher to Greater F-M Economic Development Corporation:
Dr. Clark moved to approve the individual voucher in the amount of $1,650.00 to the Greater F-M Economic Development Corporation for the Focus Investment 2017 - Air Service.
Second by Linn.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.

Authorized Attendance at the Great Lakes Chapter AAAE Conference, August 3-6, 2017, Grand Forks, ND:
Gen. Haugen moved to authorize attendance by staff and board members at the Great Lakes Chapter AAAE Conference, August 3-6, 2017, Grand Forks, ND.
Second by Kilander.
All members present voted aye and the motion was declared carried.

Received Communication from the ND Aeronautics Commission Regarding 2017 Grant Awards:
The communication from the ND Aeronautics Commission was received and filed without objection. Mr. Dobberstein stated we submitted a request to the ND Aeronautics Commission for state grant funding in the amount of $4,325,910.00 and we were awarded $333,727.00 for 2017.

Received Preliminary 2018 Budget:
Mr. Dobberstein stated the preliminary 2018 budget had been distributed to board members for their review. He went through the revenue and expense projections for the proposed 2018 budget. He indicated there are many items in our budget that we are not able to project at this time of the year but since we use the City of Fargo's accounting system we follow their budget schedule. He stated there should not be any significant differences before this is finalized but if there are any he will bring those to the attention of the board.

Certified Mill Levy to the Board of City Commissioners for 2018 Improvements, per Section 2-06-14 of the North Dakota Century Code:
Mr. Kilander moved to certify to the Board of City Commissioners a mill levy amount of $1.1 million, not to exceed 2.0 mills, as per Section 2-06-14 of the North Dakota Century Code, for 2018 improvements.
Second by Clark.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.

Received Bid Tabulation and Recommendation of Award for the Taxiway A Reconstruction (Phase III), Cargo Apron Expansion and Taxilane Extension:
Mr. Jeff Klein, Mead & Hunt, was recognized and stated last Thursday we received bids for this year's construction project. He stated bids were received from Northern Improvement and Strata Corporation. He stated this project consists of a base bid which is for the Taxiway A & A1 Reconstruction, Cargo Apron Expansion and Taxilane Extension and Alternate #1 which is storm sewer to be installed between Taxiway A and Runway 18/36. He stated Northern Improvement was the low bidder on the base bid at $7,394,558.35 and also low bidder on Alternate #1 for $135,039.80.

Mr. Klein stated the project is scheduled to start July 1 but we do not anticipate receiving a grant until mid July or August. He stated the AIP program allows airports to start projects before grants are actually received, which would require an airport to use their own funds until the grant is received. He added once the grant is received the airport can pay themselves back with entitlement funds. He stated if discretionary funding is being used for a project, those funds cannot be spent until they are actually awarded. He stated since we have not yet received the grant and this project is going to be funded with mostly discretionary dollars, he would suggest awarding the base bid to Northern Improvement, ahead of receiving the grant, and letting them get started as they will probably not exceed the entitlement amount before the grant is awarded.

Mr. Klein stated we are still working through the environmental documentation for the taxiway. He stated the FAA is looking for additional documentation for the storm sewer project and once we have that approval we can award the storm sewer portion (Alternate #1). Mr. Kilander moved to award the base bid for Taxiway A & A1 Reconstruction, Cargo Apron Expansion and Taxilane Extension to Northern Improvement based on their bid of $7,394,558.35.
Second by Haugen.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.

Received Proposed Agreement Between the FAA and MAA to Conduct Flight Inspection for Temporary PAPI on Runway 18:
Mr. Dobberstein stated as part of the Taxiway A & A1 Reconstruction project this summer we are required to install temporary Precision Approach Path Indicators (PAPI) lights on Runway 18. He stated before the temporary PAPIs are put into service the FAA requires a special flight inspection of the system. He stated the cost of the inspection is $13,178.66 and must be paid before the inspection is conducted and the cost is then reimbursed by the FAA.

Gen. Haugen moved to approve the reimbursable agreement with the Federal Aviation Administration for special flight inspection of the temporary PAPI on Runway 18 at a cost of $13,178.66.
Second by Linn.
All members present voted aye and the motion was declared carried.

Received Proposed Contract from Mead & Hunt for the Cargo Apron Expansion and North GA Taxilane - Design:
Mr. Dobberstein stated the proposed contracts from Mead & Hunt were distributed to the board members for their review. Mr. Jeff Klein, Mead & Hunt, was recognized and stated the first contract covers the design services for the cargo apron expansion and the taxilane extension. He stated the proposed not to exceed amounts are $73,600.00 for the cargo apron expansion and $15,000.00 for the taxilane extension. He added that all of these contracts are subject to the FAA's requirement of an independent fee review.

Mr. Klein stated the second contract covers construction services with not to exceed amounts of $144,600.00 for the Cargo Apron Expansion and $29,300.00 for the North GA Taxilane Extension. Mr. Klein stated the third contract is for construction services and project closeout for the Taxiway A & A1 Reconstruction Project not to exceed $504,000.00 for construction and $8,500.00 for the project closeout.

Mr. Kilander moved to approve the three proposed contracts for engineering services with Mead & Hunt for the not to exceed amounts outlined, subject to the independent fee review. Second by Linn.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.

Airport Construction and Security Update:
Mr. Jeff Klein, Mead & Hunt, was recognized and stated last Friday, Northern Improvement completed all of the items on the punch list for last year's project. He stated they will now go through all of the quantities and submit a final payment request. Mr. Klein stated yesterday Scott Hagel from their office was doing an inspection of the pavement on Taxiway A as 2017 is the last year of Northern Improvement's extended warranty on that pavement. He stated there are some minor spall repairs that Northern will need to address so we will sit down with them and get a plan in place to address those.

Mr. Klein stated Olaf Anderson also has a punch list of items from last year's Access Road, Apron Lighting, Sanitary Sewer Improvements in the cargo area such as seeding and joint seal repair. Mr. Dobberstein stated Midwest Development & Construction (MDC) has contracted with Olaf Anderson for the construction of the hangar that will be leased to Corporate Air. He stated before they started construction we were aware that there had been a batch plant in the northeast corner of the construction site so they have come across buried chunks of concrete. He stated they are working with a testing company to determine how much clean-up will be required but he does not think it will be that much.

Mr. Dobberstein stated Mr. Rick Berg and Mr. David Sahl, Bravo Sierra LLC, have been thrown another curve ball in the process of the expansion of their hangar in the south general aviation area. He stated now the FAA has told them that because the hangar was built in 1966 they have to hire an architect to an architectural survey to determine if it is eligible to be on the national register bulletin of historic properties for aviation. He stated it has been one thing after another on this project and a lot of the issues are due to some new FAA regulations that went into effect in 2015.

Other Business:
Mr. Dobberstein reported on the Jumpstart Conference he attended in Providence, RI, June 5-7, 2017. Mr. Dobberstein stated per the board's instructions at the June 13 meeting, he signed a contract with Northern Technologies for $2,000.00 to conduct a Phase I Environmental Site Assessment of the Mickel property. He stated they have not been able to start on the assessment, as we have not yet been allowed on the property.

Mr. Dobberstein stated Attorney Bossart has been working with Mr. Joel Jorgenson's attorney regarding the proposed hangar in the north general aviation area. He stated our lease agreement with them calls for construction to begin by December 1, 2017, or the lease is void.

Attorney Bossart gave an update on the process of placing deed restrictions on airport owned property. After discussion, Chairman Blazek stated he would encourage us to move forward with the deed restrictions. Attorney Bossart indicated she would continue on the process and clarify whether or not a deed restriction could be reversed.

The meeting of the Municipal Airport Authority was adjourned until the next Regular Meeting to be held Tuesday, June 27, 2017, at 8:00 a.m.

Time at adjournment was 9:03 a.m.