Airport Authority - September 26, 2017 Minutes
The Regular Meeting of the Municipal Airport Authority of the City of Fargo, North Dakota, was held Tuesday, September 26, 2017, at 8:00 a.m.
The members present or absent were as follows:
Present: Clark, Linn, Kilander, Haugen, Blazek
Absent: None
Others: Bossart
Chairman Blazek presiding.
Approved the Minutes of the Regular Meeting of the Municipal Airport Authority Held September 12, 2017:
The minutes of the Regular Meeting of the Municipal Airport Authority held September 12, 2017, were approved without objection.
Approved the Airport Vouchers Totaling $41,579.03:
Dr. Clark moved to approve the airport vouchers totaling $41,579.03.
Second by Kilander.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Approved the Individual Voucher to Flint Communications:
Ms. Linn moved to approve the individual voucher in the amount of $31,472.56 to Flint Communications for partial payment request for 2017 Airport Marketing Program.
Second by Dr. Clark.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Approved the Individual Voucher to Mead & Hunt:
Ms. Linn moved to approve the individual voucher in the amount of $68,600.38 to Mead & Hunt for partial payment request for engineering services in connection with the Taxiway A and A1 Reconstruction Project.
Second by Dr. Clark.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Approved the Individual Voucher to Mead & Hunt:
Ms. Linn moved to approve the individual voucher in the amount of $14,500.00 to Mead & Hunt for partial payment request for engineering services in connection with the design of the Employee Parking Lot Reconstruction and Expansion Project.
Second by Dr. Clark.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Approved the Individual Voucher to Olaf Anderson Construction:
Ms. Linn moved to approve the individual voucher in the amount of $60,357.65 to Olaf Anderson Construction for Partial payment Request #9 (Final) for construction of the Access Road, Apron Lighting and Sanitary Sewer Improvements.
Second by Dr. Clark.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Approved the Individual Voucher to Fargo Jet Center:
Ms. Linn moved to approve the individual voucher in the amount of $26,218.99 to Fargo Jet Center for 2017 co-op marketing program.
Second by Dr. Clark.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Approved the Individual Voucher to Northern Improvement Company:
Ms. Linn moved to approve the individual voucher in the amount of $1,866,742.07 to Northern Improvement Company for Partial payment Request #3 for the construction of the Taxiway A and A1 Reconstruction Project, AIP47.
Second by Dr. Clark.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Approved the Individual Voucher to Northern Improvement Company:
Ms. Linn moved to approve the individual voucher in the amount of $794,417.12 to Northern Improvement Company for Partial Payment Request #2 for construction of the Cargo Apron Expansion Project, APFC.
Second by Dr. Clark.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Received Credit from FAA Reimbursable Agreements:
Mr. Dobberstein stated we received a credit of $7,446.99 from the FAA for the remaining balance of $13,178.66 for the FAA flight inspection conducted for the Taxiway A and A1 Reconstruction Project, AIP47. (actual cost - $5,731.67)
Received Communication from General Services Administration Regarding Lease Extension for TSA Lease:
The communication from Patrick White, GSA Realty Specialist, dated September 18, 2017, was received and filed without objection.
Mr. Dobberstein stated the lease for the TSA space in the Westside Terminal expires January 31, 2018. He stated they use a shell rate and also an operating rate and we have applied a 3% shell increase and they average that over the term of the lease. He stated they have a five year firm commitment and a five year option for years six through ten. He stated they also use a CPI to adjust each year. He stated we will receive at least $46,155.00 each year.
Mr. Kilander moved to approve the lease extension with the General Services Administration for the TSA space in the Westside Terminal Building.
Second by Gen. Haugen.
All members present voted aye and the motion was declared carried.
Received Change Order #2 from Northern Improvement for Spall Repair Increase of $7,199.50:
Mr. Jeff Klein, Mead & Hunt, was recognized and distributed photos of the areas needing spall repair covered under Change Order #2 to the Taxiway A and A1 Reconstruction Project for an increase of $7,199.50. He stated they are proposing to repair the areas with a material called Delpatch Elastomeric concrete patch. He stated the areas that need repair are where the taxiway intersects with the runway. He stated the material is very expensive but the advantage is the material is very durable.
He stated the airport airfield maintenance staff does do some patching with bituminous material as needed but those repairs do not last as long as the Delpatch. He stated we have used it before and it performs well. He added that they are going to try to get these repairs eligible for federal funding under the AIP47 project, but the repairs need to be done regardless.
Mr. Kilander moved to approve Change Order #2 to Northern Improvement for an increase of $7,199.50 for spall repairs on the airfield pavement.
Second by Dr. Clark.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Received Request from KFAR Hangar, LLC (Andy Skatvold) for North General Aviation Area Hangar Ground Lease:
The communication from Mr. Andy Skatvold (KFAR Hangar, LLC), dated September 19, 2017, was received and filed without objection.
Mr. Dobberstein stated Mr. Skatvold is moving ahead with his plans for construction of a hangar in the North General Aviation Area, which will be served by the taxilane extension in our current construction project. He stated Mr. Skatvold is requesting a lease with a term of 30 years. The lease will be for a parcel 90' x 90' for his 80' x 80' hangar.
Ms. Linn moved to approve the ground lease with Mr. Andy Skatvold (KFAR Hangar, LLC) for a term of 30 years.
Second by Mr. Kilander.
All members present voted aye and the motion was declared carried.
Mr. Dobberstein reported that the hangar that Mr. Joel Jorgenson had proposed last year is on hold for now.
Reviewed ARFF Personal Protective Clothing Purchase:
Mr. David Bush, Airport Fire Department Chief, was recognized and stated currently they are using the gear the Guard allowed them to carry forward. He stated they are currently using proximity gear and the FAA requires that be replaced every five years. He stated proximity gear is significantly more costly than structural gear, which has a service life of 10 years. He stated our current proximity gear is beyond the National Fire Protection Association's five year range.
Mr. Bush stated we are going to be switching to the structural gear this year because of the advancements in fire trucks the structural gear provides adequate protection. He stated they received bids from two equipment providers, Grand Forks Fire Equipment and Alex Air. He stated they will purchase eight sets of gear at this time since two of our firefighters are deployed. He stated we will purchase the other two sets when they return.
Mr. Kilander moved to authorize the purchase of ten (10) sets of personal protective clothing for the ARFF firefighters at a cost not to exceed $30,000, as per bids from Grand Forks Fire Equipment for jackets, pants, gloves and hoods, and Alex Air for helmets.
Second by Ms. Linn.
On the call of the roll, members Clark, Linn, Kilander, Haugen, Blazek voted aye.
No member being absent and none voting nay the motion was declared carried.
Received Update Regarding Compensation Study:
Ms. Linn stated since our last meeting she and Mr. Kilander have looked at the minimum qualifications for the position of Executive Director. She stated from those qualifications they developed a new evaluation form as they felt the form used by the City of Fargo would not be appropriate. She reviewed the steps they have taken to get to this point. She stated first of all they established the differences between the City of Fargo and the Municipal Airport Authority, then reviewed the 2017 salary study which included 22 other airports in the country, 10 with fewer enplanements than Fargo and 12 with more. She stated at that point they had not taken into consideration the cargo activity in Fargo. She stated they then conducted the meetings with seven major stakeholders in the community and have now arrived at the point of the evaluation form.
Mr. Kilander stated many of the other airports have multiple administrators (Executive Officer, Operations Officer and Financial Officer) whereas our Executive Director has all of those responsibilities under one hat. He stated that made it difficult to determine that we were comparing apples to apples.
Ms. Linn stated the evaluation sheet splits up the responsibilities in those three areas. She stated she and Mr. Kilander will be meeting with Mr. Dobberstein to review the evaluation sheet. She encouraged other board members to complete evaluations as well and submit them.
Mr. Kilander stated after their meeting with Mr. Dobberstein they will come back to the board with their recommendations for both the Executive Director and Assistant Director positions.
Airport Construction and Security Update:
Mr. Jeff Klein, Mead & Hunt, was recognized and stated the wet weather has impacted the project somewhat. He stated next week Northern Improvement plans to start painting Taxiway A but it will remain closed until the end of the 28-day cure period. He added that they are done with about half the paving on the cargo ramp project and will resume when the weather dries up.
Mr. Darren Anderson stated we did have a site visit from the Glidepath representative for the baggage conveyor system, who was actually involved in the development of the system when it was installed. He stated Glidepath had provided a quote for the modifications to the checked baggage conveyor system that are being requested by the TSA. He stated after the site visit they would be able to provide a revised quote so it may be less than the original quote.
Mr. Dobberstein stated the problems the TSA has had at the checkpoint with their screening equipment seems to be a power issue and we are working with Xcel Energy on troubleshooting the problem.
Other Business:
Mr. Darren Hall, Marketing Director, Fargo Jet Center, was recognized and reviewed the co-op marketing program with the Airport Authority and how those dollars are spent. He stated the co-op program allows them to attend more trade shows around the US and Europe and their efforts are successful.
He stated they are able to track transient aircraft traffic and Fargo holds about 30-35% of the transient traffic in the region. He stated the airport with the closest percentage is 12%. He stated this success is not due to just the efforts of the Fargo Jet Center but with the cooperation of the Fargo ATC, US Customs and the Airport Authority. He expressed appreciation on behalf of Fargo Jet Center for those relationships.
Mr. Dobberstein stated Frontier Airlines flights from Fargo to Denver will start May 15, 2018 and ticket sales have started.
Mr. Dobberstein stated the Mamava lactation station is in place in the departure lounge and is ready for use. He stated we will be putting out a press release regarding that opening.
Mr. Dobberstein stated Envoy will take over the operations for American Airlines starting today.
The meeting of the Municipal Airport Authority was adjourned until the next Regular Meeting to be held Monday, October 9, 2017, at 8:00 a.m.
Time at adjournment was 8:38 a.m.